Public release schedule

Our public release schedule highlights new, updated and existing products and advice to help your agency meet the actions outlined in the Building trust in the public record policy.

This schedule covers the period to 31 June 2022.

Last updated December 2021.

1. Manage information assets strategically with appropriate governance and reporting

 
Actions for Australian Government agencies Obligation Product
1. Assess your information management capability annually, using the National Archives’ survey tool – Check-up. Mandatory

Check-up survey
Not delivered in this Schedule.

2. Review and update your information governance framework to incorporate enterprise-wide information management. This should include governance for records, information and data.

Develop an information governance framework if one does not exist.

Recommended

Establishing an information governance framework
Advice updated June 2021.

Information governance framework template (DOCX 161 KB)
New resource released November 2020.

3. Review and update roles and responsibilities for your Information Governance Committee and Chief Information Governance Officer to include enterprise-wide information management.

Establish an Information Governance Committee and Chief Information Governance Officer role if they do not exist.

Recommended

Establishing an information governance committee
Advice updated December 2020.

Chief information governance officer
Advice updated December 2020.

4. Create an enterprise-wide information management strategy. Recommended

Developing an information management strategy
Advice updated June 2021.

Information management strategy template (DOCX 160 KB)
New resource released November 2020.

Information management for current, emerging and critical technologies
New advice released December 2021.

5. Register your information assets where there is business value in doing so. Recommended

Conducting an information review – advice
Advice updated December 2020.

Designing and maintaining an information asset register
New advice released June 2021.

Information asset register template (XLSX 88 KB)
New resource released June 2021.

6. Identify staff capability gaps in information management, in particular for staff with specialist information management roles, and plan to address them. Recommended

Digital Archiving eLearning module
New resource released September 2021.

Information management and data capabilities – advice
New advice will be released by 30 June 2022.

Continuing professional development.
Updated advice merged with 'Capabilities, skills and professional development'.

Capability, skills and professional development
Advice updated June 2021.

eLearning
Advice updated September 2021.

7. Actively support information management at a senior management level and have structures in place for senior managers to engage with skilled information management professionals. Recommended To be released in the 2022–23 financial year.
8. Monitor progress made towards achieving policy actions, and regularly report on progress to senior management. Document risks of not following recommended practice. Recommended Internal monitoring and progress reporting on policy implementation.
New advice will be released by 30 June 2022.

2. Implement fit-for-purpose information management processes, practices and systems

 
Actions for Australian Government agencies Obligation Product

9. Manage all digital information assets, created from 1 January 2016, digitally.

Mandatory

Developing an information management policy
Advice updated June 2021.

Information management policy template
New resource released June 2021. 

Digital authorisations and workflows

Digital Authorisations Framework (PDF 2.1 MB)

Retaining, managing and disposing of data and datasets

10. Ensure business systems, including whole-of-government systems, meet functional and minimum metadata requirements for information management. Recommended

Business Systems Assessment Framework (BSAF)

Australian Government Recordkeeping Metadata Standard (AGRkMS)

AGLS metadata standard
The AGLS Metadata Standard is a set of descriptive properties that improve the visibility and accessibility of online resources.

Australian Government Metadata Validator lets agencies check whether their online content meets AGLS standards.

AGLS user guide (PDF 638 KB)

Australian Government Metadata Generator lets agencies generate AGLS and DCMI metadata for online content.

Metadata for interoperability

Minimum metadata set (MMS)
New advice that extends the MMS to meet additional business requirements will be released by 30 June.

Metadata management learning resource and implementation
New advice released September 2021.

Metadata management further implementation.
New advice will be released by 30 June 2022.

Metadata e-learning module
New resource released September 2021.

 

11. Assess interoperability maturity based on business and stakeholder needs. Identify interoperability maturity gaps and plan to address them. Recommended

Building interoperability

Interoperability development phases resource (PDF 1.4 MB)

Interoperability scenarios (PDF 2.4 MB)

Data interoperability maturity model – advice (DIMM)

Data Interoperability Maturity Model assessment tool (PDF 5.3 MB)

Archival Control Model (ACM)

Australian Governments’ Interactive Functions Thesaurus (AGIFT)

Minimum metadata set
New advice that extends the MMS to meet additional business requirements will be released by 30 June 2022.

12. Implement strategies, including storage and preservation strategies, for the management of all information assets. Recommended

Storing information

Cloud computing and information management

Outsourcing digital storage

Records management risk assessment template (PDF 214 KB)

Data management plan template (DOCX 176 KB).
New resource released June 2021

Digital Preservation eLearning module
New resource released by 30 September 2021

Preserving information
Advice updated June 2021

13. Create digital information assets in sustainable digital formats. Recommended

Born digital file format standards

Preservation digitisation standards

Digitisation specifications for paper records in agencies

Digital preservation planning

Digital Formats e-learning module
New resource released 30 September 2021.

3. Reduce areas of information management inefficiency and risk

 
Actions for Australian Government agencies Obligation Product

14. Transfer ‘retain as national archives’ information assets as soon as practicable, or within 15 years of creation, to the care of the National Archives.

Mandatory

Records authorities

Preparing records for transfer to the National Archives 
Advice updated June 2021

Transferring information to the National Archives
Advice updated June 2021

Transferring records to the Archives: Initial assessment questions
Advice updated June 2021.

Digital transfer and ingest.
New advice will be released by 30 June 2022

15. Identify remaining analogue processes and plan for transformation to digital, based on business need. Recommended

Business System Assessment Framework (BASF)

Capturing information

Digital Authorisations Framework (PDF 2.1 MB)

Digital authorisations and workflows

16. Identify poorly performing legacy systems; address information management requirements when upgrading, migrating and/or decommissioning systems to meet business needs. Recommended

Data migration

17. Sentence information assets regularly and promptly destroy information assets of temporary value when no longer needed. Recommended

Compliant destruction of Australian Government information

Examples of network folder structures

Retaining, managing and disposing of data and datasets

Appraisal and sentencing
Advice updated December 2020.

Sentencing worksheet (XLSX 657 KB) and instructions (PDF 1.7 MB).
New resources released September 2021.

Sentencing of digital information for different systems.
New advice currently in development.

Updates and feedback

We will update this schedule for the 2022–23 financial year by 30 June 2022. We will undertake the same consultation and feedback process as for previous updates.

We invite agencies and professional associations to share additional tools or guidance they think can be used to help implement the policy.

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