Our public release schedule highlights new, updated and existing products and advice to help your agency meet the actions outlined in the Building trust in the public record policy.
This schedule covers the period to 31 June 2022.
Last updated December 2021.
1. Manage information assets strategically with appropriate governance and reporting
| Actions for Australian Government agencies | Obligation | Product |
|---|---|---|
| 1. Assess your information management capability annually, using the National Archives’ survey tool – Check-up. | Mandatory |
Check-up survey |
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2. Review and update your information governance framework to incorporate enterprise-wide information management. This should include governance for records, information and data. Develop an information governance framework if one does not exist. |
Recommended |
Establishing an information governance framework Information governance framework template (DOCX 161 KB) |
|
3. Review and update roles and responsibilities for your Information Governance Committee and Chief Information Governance Officer to include enterprise-wide information management. Establish an Information Governance Committee and Chief Information Governance Officer role if they do not exist. |
Recommended |
Establishing an information governance committee Chief information governance officer |
| 4. Create an enterprise-wide information management strategy. | Recommended |
Developing an information management strategy Information management strategy template (DOCX 160 KB) Information management for current, emerging and critical technologies |
| 5. Register your information assets where there is business value in doing so. | Recommended |
Conducting an information review – advice Designing and maintaining an information asset register Information asset register template (XLSX 88 KB) |
| 6. Identify staff capability gaps in information management, in particular for staff with specialist information management roles, and plan to address them. | Recommended |
Digital Archiving eLearning module Information management and data capabilities – advice Continuing professional development. Capability, skills and professional development eLearning |
| 7. Actively support information management at a senior management level and have structures in place for senior managers to engage with skilled information management professionals. | Recommended | To be released in the 2022–23 financial year. |
| 8. Monitor progress made towards achieving policy actions, and regularly report on progress to senior management. Document risks of not following recommended practice. | Recommended | Internal monitoring and progress reporting on policy implementation. New advice will be released by 30 June 2022. |
2. Implement fit-for-purpose information management processes, practices and systems
| Actions for Australian Government agencies | Obligation | Product |
|---|---|---|
|
9. Manage all digital information assets, created from 1 January 2016, digitally. |
Mandatory |
Developing an information management policy Information management policy template Digital authorisations and workflows Digital Authorisations Framework (PDF 2.1 MB) |
| 10. Ensure business systems, including whole-of-government systems, meet functional and minimum metadata requirements for information management. | Recommended |
Business Systems Assessment Framework (BSAF) Australian Government Recordkeeping Metadata Standard (AGRkMS) AGLS metadata standard Australian Government Metadata Validator lets agencies check whether their online content meets AGLS standards. AGLS user guide (PDF 638 KB) Australian Government Metadata Generator lets agencies generate AGLS and DCMI metadata for online content. Minimum metadata set (MMS) Metadata management learning resource and implementation Metadata management further implementation. Metadata e-learning module
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| 11. Assess interoperability maturity based on business and stakeholder needs. Identify interoperability maturity gaps and plan to address them. | Recommended |
Interoperability development phases resource (PDF 1.4 MB) Interoperability scenarios (PDF 2.4 MB) Data interoperability maturity model – advice (DIMM) Data Interoperability Maturity Model assessment tool (PDF 5.3 MB) Archival Control Model (ACM) Australian Governments’ Interactive Functions Thesaurus (AGIFT) Minimum metadata set |
| 12. Implement strategies, including storage and preservation strategies, for the management of all information assets. | Recommended |
Cloud computing and information management Records management risk assessment template (PDF 214 KB) Data management plan template (DOCX 176 KB). Digital Preservation eLearning module Preserving information |
| 13. Create digital information assets in sustainable digital formats. | Recommended |
Born digital file format standards Preservation digitisation standards Digitisation specifications for paper records in agencies Digital Formats e-learning module |
3. Reduce areas of information management inefficiency and risk
| Actions for Australian Government agencies | Obligation | Product |
|---|---|---|
|
14. Transfer ‘retain as national archives’ information assets as soon as practicable, or within 15 years of creation, to the care of the National Archives. |
Mandatory |
Preparing records for transfer to the National Archives Transferring information to the National Archives Transferring records to the Archives: Initial assessment questions Digital transfer and ingest. |
| 15. Identify remaining analogue processes and plan for transformation to digital, based on business need. | Recommended |
Business System Assessment Framework (BASF) Digital Authorisations Framework (PDF 2.1 MB) |
| 16. Identify poorly performing legacy systems; address information management requirements when upgrading, migrating and/or decommissioning systems to meet business needs. | Recommended | |
| 17. Sentence information assets regularly and promptly destroy information assets of temporary value when no longer needed. | Recommended |
Compliant destruction of Australian Government information Examples of network folder structures Retaining, managing and disposing of data and datasets Appraisal and sentencing Sentencing worksheet (XLSX 657 KB) and instructions (PDF 1.7 MB). Sentencing of digital information for different systems. |