Freedom of information disclosure log

Publicly available information released following an FOI access request

The National Archives is required by section 11C of the Freedom of Information Act 1982 to publish a disclosure log on its website. The disclosure log lists information which has been released in response to an FOI access request.

The disclosure log requirement does not apply to the below exceptions:

personal information about any person if publication of that information would be 'unreasonable'
information about the business, commercial, financial or professional affairs of any person if publication of that information would be 'unreasonable'
other information covered by a determination made by the Australian Information Commissioner if publication of that information would be 'unreasonable'
any information if it is not reasonably practicable to publish the information because of the extent of modifications that would need to be made to delete the information listed in the above dot points.

As a result of these exceptions, the documents published on the disclosure log may be edited versions of the documents originally provided to FOI applicants.

Recently released FOI documents can be accessed via the link in the disclosure log. FOI documents that exceed file size limits and/or file formats may not be available online. These documents can be requested by email at foi@naa.gov.au or by writing to us at PO Box 4924, Kingston ACT 2604.

Please note that links to documents will usually be removed after 12 months unless the information has enduring public value. If any link is removed, a request for those documents can still be made either by email or by writing to us.

Charges may be imposed to reimburse National Archives for the cost incurred in copying, reproducing and/or mailing documents. You will be notified if charges are payable. Payment will be required before the information is provided.

FOI Reference number	Date access given to documents	Summary of request	Documents available
FOI 216	8/12/2025	The Style Guides/Brand Guides/Writing Guides currently used for the National Archives of Australia.	1. Brand Style Guide 2. Writing and Editing Guide 3. Video Production Guide DOWNLOAD FOI216 (PDF 4.3 MB)
FOI 215	3/12/24	A copy of the Memorandum of Understanding (MOU) signed between the University of Adelaide/Adelaide University and the National Archives of Australia to create the Julia Gillard Prime Ministerial Library, and any appendices, annexures or other documents referred to within the MOU.	1 document available in full. Download FOI 215 (PDF 120 KB)
FOI 201	29/04/24	Implementation Plans: any internal plans, strategies, or actions taken to implement the recommendations from Mr. Dennis Richardson’s review of the transfer of the 2003 Cabinet records from the Department of Prime Minister and Cabinet ("PM&C") to the NAA. Records Authority Updates: Documents detailing the process, discussions, or final outcomes related to the development of the new records authority, including any section 3C determinations. Annual Public Release Process Documentation: Information on changes or proposed changes to the NAA’s policies or procedures for including NSC records in the annual public release. Meeting Minutes or Communications: Any meeting minutes or communications between the NAA and PM&C regarding the review and implementation of the recommendations. Note: (a) The term ‘personal information’ in this schedule has the same meaning as in section 6(1) of the Privacy Act 1988. (b) Names and non-personal contact details of individuals engaged in the exercise of public functions are within the scope of this application.	13 documents available in part; 1 document available in full. Download FOI 201 (PDF 3.41 MB)
FOI 196	08/03/24	All correspondence and communications including electronic communications between NAA and Dr David Lee that relate to the 2003 Howard Government Cabinet records, and/or any media briefings or other commentary or analysis prepared by Dr Lee (including draft papers) in connection with the public release of those records; and/or All records created or held by NAA that relate to access to Cabinet National Security Committee records that form part of the 2003 Howard Cabinet records.	38 documents released in part; 2 documents released in full. Download FOI 196 (PDF 51.47 MB)
FOI 194	08/03/24	All records that relate to the transfer (or non-transfer) of 2003 Howard Government Cabinet papers from the Department of Prime Minister and Cabinet (PM&C) to National Archives of Australia (National Archives), including the location of additional records in December 2023 and All records that relate to the appointment by the Secretary of PM&C of Mr Dennis Richardson to undertake a review of the 2020 transfer process and confirm that all relevant records have been transferred to National Archives.	58 documents released in part; 3 documents released in full. Download FOI 194 (PDF 11.8 MB)
FOI 197	05/02/24	Copies of all previous and current Statement of Reasons relating to public access decisions for the following files: Barcode 667450 Series: A8580 Control symbol Z1/11 2021/00353206 – Joint Intelligence Organisation: Report to PM [Prime Minister] on JIB [Joint Intelligence Bureau], DSD Barcode 453590 Series A5954, Control symbol 2358/5 – Target Selection Committee ‐ Far East Barcode 463360 Series A5954, Control symbol 2354/11 – Attachment of staff of Defence Signals Branch to No 367 Signals Unit, RAF, Hong Kong Barcode 698417 Series A5954, Control symbol 2366/8 2023/00054578 – Prime Minister's visit to Defence Signals Branch Aug 1955 Barcode 463368 Series A5954, Control symbol 2354/9 – Defence Committee Agendum. Recent incidents off Hainan Island [remainder of title exempt] Barcode 463593 Series A5954, Control symbol 2354/8 – Use of Service Operators Barcode 463596 Series A5954, Control symbol 2354/6 – [Defence Signals Branch]. [Imposed title: original title exempt]. Barcode 463598 Series A5954, Control symbol 2354/5 – Barcode 463598 Series A5954 Control symbol 2354/5 Barcode 464645 Series A5954 Control symbol 2355/7 – Visit of US and UK [United States and United Kingdom] representatives to BSD [Defence Signal Branch] Nov 1952 Tripartite Conference, Sep. 1953 Barcode 464677 Series A5954, Control symbol 2355/6 – DSB [ Defence Signal Branch ] US [United States ] Relationships – Tripartite Conference papers Barcode 681170 Series A5954 Control symbol 2363/1 – Joint Intelligence Organisation ‐ Post War. File No. 1 Barcode 698405 Series A5954 Control symbol 2365/3 – Services Intercept Organisation: Review of further development and financial requirements Barcode 698406 Series A5954 Control symbol 2365/4 – Review of further development and financial requirements of Signal Intelligence Organisation Barcode 698408 Series A5954 Control symbol 2365/7 – Defence Signals Branch: Procedures for approval of tasks and their relation to capacity to fill them Barcode 698410 Series A5954 Control symbol 2365/8 – Defence Signals Branch – Review of capacity Barcode 733839 Series A5954 Control symbol 2365/10 – Defence Signals Branch – [remainder of title exempt] Barcode 841016 Series A5954 Control symbol 2356/6 – Visit by Director ‐ Government Communication Headquarters.	9 documents released in full. Download FOI 197 (PDF 18.22 MB)
FOI 190	07/11/23	Information provided by Commonwealth agencies which the Delegate relied upon in formulating the Decision.	One document is exempt in full under sections 33(a)(i)(ii)(iii) of the FOI Act.
FOI 189	10/10/23	The 'Instrument of Delegation' referred to in the 'Statement of Reasons for Decision under section 40(5) of the Archives Act 1983'. Policy and guidelines of National Archives of Australia that relate to the access examination of Commonwealth record, referred to in the aforementioned Decision. Information provided by Commonwealth agencies, which the Delegate relied upon in formulating the Decision. Case notes, internal communications with respect to access application for Item ID 588439.	Two documents released in part. Not available for public release pursuant to s 11C(1)(a) of the FOI Act.
FOI 183	02/08/23	Copies of documents containing my personal information. Copies of all records of correspondence between NAA and myself. In particular, copies of emails sent to me by NAA on 06 June 2023. Please de-identify any information about persons other than myself in these documents and/or make whatever deletions are necessary for releasing them to me.	One document released in full and seven documents released in part. Not available for public release pursuant to s 11C(1)(a) of the FOI Act.
FOI 177	07/06/23	Documents relating to the proposed amendment of the Archives Act 1983 following review of National Security Legislation.	Eight documents released in part. Not available for public release pursuant to s 11C(1)(a) of the FOI Act.
FOI 175	15/05/23	Documents concerning ID 23097324 and NAA's processing of record requests relating to ID 23097324.	One document released in full and two documents released in part. Not available for public release pursuant to s 11C(1)(a) of the FOI Act.
FOI 174	19/05/23	Documents concerning ID 947261 and NAA's processing of record requests relating to ID 947261.	Two documents released in full and one document released in part. Not available for public release pursuant to s 11C(1)(a) of the FOI Act.
FOI 171	06/03/23	Documents relating to a request lodged on 03/02/23.	28 documents released in full. Not available for public release pursuant to s 11C(1)(a) of the FOI Act.
FOI 169	14/04/23	Part 1: Documents concerning the access status under the Archives Act 1983 relating to the Indonesia-Continental Shelf Seabed Boundary – Timor Gap Treaty. Part 2: Documents relating to the content of the paper entitled The 2002 Cabinet Papers in context.	Part 1: One document released in full and 42 documents released in part. Part 2: Three documents released in full and 27 documents released in part. Not available for public release pursuant to s 11C(1)(a) of the FOI Act.
FOI 162	07/11/2022	Documents relating to Commonwealth Records relating to the following requests: NAA1000334436 and NAA1000339136.	13 docs in part Not available for public release pursuant to s 11C(1)(a) of the FOI Act
FOI 161	28/09/2022	Documents that relate to the handling of my inquiry NAA1000339078 lodged on 11 Feb 2022	13 docs in part Not available for public release pursuant to s 11C(1)(a) of the FOI Act
FOI 159	08/09/2022	Commonwealth records dealing with access to Protection of sensitive archives documents relating to special UK intelligence.	One document released in full and one document released in part Available upon request at foi@naa.gov.au – charges may apply.
FOI 156	27/07/2021	Documents relevant to the storage agreement between Karu Aboriginal and Islander Child Care Agency and the National Archives of Australia.	2 documents released in full and 10 documents released in part. Available upon request at foi@naa.gov.au – charges may apply.
FOI 154	03/06/2022	Documents released in relation to the National Archives of Australia advocating an amendment to the Archives Act 1983.	21 documents released part. Available upon request at foi@naa.gov.au – charges may apply.
FOI 153	01/07/2022	Documents released in relation to the decision to sell the East Block building.	12 documents released in full and 71 documents released in part Available upon request at foi@naa.gov.au – charges may apply.
FOI 152	01/06/2022	Documents released in relation to the removal of Mckenzie Wark quote from National Archives East Block building.	1 document released in full and 3 documents released in part. Available upon request at foi@naa.gov.au – charges may apply.
FOI 151	11/03/2022	'Any agreement/s (or changes thereto) of archival record-keeping by the Department of Defence on behalf of the National Archives of Australia (National Archives) pursuant to any provision contained within the Archives Act 1983 in particular ss31 and 64.'	3 documents released in full. Available upon request at foi@naa.gov.au – charges may apply.
FOI 150	02/05/2022	'Request for all correspondence and other documents regarding: Requests for access made on or after 29 May 2020 to the correspondence between the Queen and any of the GGs Casey, Hasluck, Cowen Hayden or Deane Consideration of each redaction made from each of the records listed in a table given by the applicant on 7 January 2022 Provision of access to any person in the period 29 May 2020 to 6 January 2022 to any record contained within the records listed in the table provided; and Consideration of the provision of any access as referred to in question 3 above.'	483 documents released in part. Available upon request at foi@naa.gov.au – charges may apply.
FOI 148	05/11/2021	'"depositor agreement" for series M4326 "Instrument of Deposit" for series M4679 any depositor agreements, instruments of deposits, or other documents that set out access rules and conditions, for the prime ministerial papers of former Prime Ministers Whitlam, Fraser, Hawke, Keating, Howard, Rudd, Gillard, Abbott and Turnbull – or their Prime Ministerial offices.'	4 documents released in part. Available upon request at foi@naa.gov.au – charges may apply.
FOI 147	28/10/2021	‘All drafts of the Our way ATSI Protocols’	6 documents released in full and 4 part. Available upon request at foi@naa.gov.au – charges may apply.
FOI 143	09/08/2021	'...documents and correspondence created by the National Archives in relation to the Functional and Efficiency Review of the NAA (Tune Review) between 30 January 2020 and 12 March 2021. This includes documents and minutes relating to the NAA Advisory Council and excludes the following: Drafts Duplicates or copies of documents Advisory Council Agenda’s which mentions the Tune Review Invoices or financial documents relating to the Tune Review All other documents which mention the Tune Review without further content/details.'	2 documents released in full and 23 part. Available upon request at foi@naa.gov.au – charges may apply.
FOI 142	12/05/2021	'...a copy of all correspondence, emails, phone notes and diary memos generated or received by National Archives of Australia (NAA) in relation to securing the documents as requested in the above application, with the exception of email correspondence between NAA and the applicant..'	7 documents released in full and 23 part. Available upon request at foi@naa.gov.au – charges may apply.
FOI 141	07/05/2021	'handbooks, guidelines, directives or other documents used to provide current guidance to NAA access examiners making decisions concerning the application of Sect 33(1)(a) and 33(1)(b) of the Archives Act to requests for access to records under that Act.'	3 documents released in part. Available upon request at foi@naa.gov.au – charges may apply.
FOI 140	20/04/2021	Documents from 2016 to 2019 inclusively regarding the first page containing the completion date of the first finalised fraud-risk assessments (s10(a)) and fraud audits (s10(b/d)) for the purposes of the Public Governance, Performance and Accountability Rule 2014. Alternatively, a simple tabular report with the above information is requested.	1 Document in Full - created under s 17 of the FOI Act. Available upon request at foi@naa.gov.au – charges may apply.
FOI 135	25/09/2020	Copies of all correspondence regarding the change in access rights for the duplicate set of the ‘Palace letters’.	3 Documents in Part. Available upon request at foi@naa.gov.au – charges may apply.
FOI 134	04/09/2020	Documents on a request for records titled 'Review of Australian Honours and Awards – Response – proposed Humanitarian Overseas Service Medal.' from Department of Prime Minister and Cabinet to National Archives.	4 Documents in Part. Available upon request at foi@naa.gov.au – charges may apply.
FOI 133	27/08/2020	Documents in relation to the present / current decision/s to archive the Forced Adoption Website to Trove.	6 documents in Part. Available upon request at foi@naa.gov.au – charges may apply.
FOI 131	13/08/2020	Communications between the National Archives of Australia and Her Majesty, the Queen, the Governor-General or the Attorney-General arising from a request for access to the Palace Letters (Record AA1984/609).	19 in full. 52 in Part. Available upon request at foi@naa.gov.au – charges may apply.
FOI 130	03/07/2020	Most recent version of policies and guidelines and procedures governing the declassification process.	One in full. One in Part. Available upon request at foi@naa.gov.au – charges may apply.
FOI 129	03/07/2020	Documents created by Director-General David Fricker concerning Ms Jennifer Hocking.	Four documents released in part. Available upon request at foi@naa.gov.au – charges may apply.
FOI 128	25/06/2020	Documents and minutes in relation to decision to archive the Forced Adoptions website after the website is no longer active.	Five documents released in part. Available upon request at foi@naa.gov.au – charges may apply.
FOI 124	13/03/2020	Initial draft catalogue to 'Without Consent' exhibition.	One document released in part, one document released in full. Available upon request at foi@naa.gov.au – charges may apply.