1. Manage information assets strategically with appropriate governance and reporting

Implementing the actions on this page will help your agency manage information assets strategically with appropriate governance and reporting to meet current and future needs of government and community. This is a requirement of the Building trust in the public record policy.

We have provided resources to help you meet each of the policy actions.

Actions and resources

Action 1: Assess your information management capability annually using the National Archives’ survey tool – Check-up

This is a mandatory action.

Resources:

  • Check-up survey. Final survey delivered under the Digital Continuity 2020 policy.

Action 2: Review and update your information governance framework to incorporate enterprise-wide information management. This should include governance for records, information and data. Develop an information governance framework if one does not exist

Resources:

Action 3: Review and update roles and responsibilities for your information governance committee and chief information governance officer to include enterprise-wide information management. Establish an information governance committee and chief information governance officer role if they do not exist

Resources:

Action 4: Create an enterprise-wide information management strategy

Resources:

Action 5: Register your information assets where there is business value in doing so

Resources:

  • Conducting an information review. Updated advice released by 1 January 2021.
  • Designing and maintaining an information asset register. New advice will be released by 30 June 2021.
  • Information asset register template. New resource will be released by 30 June 2021.

Action 6: Identify staff capability gaps in information management, in particular for staff with specialist information management roles, and plan to address them

Resources:

Action 7: Actively support information management at a senior management level and have structures in place for senior managers to engage with skilled information management professionals

Resources will be released in the 2021/22 financial year.

Action 8: Monitor progress made towards achieving policy actions and regularly report on progress to senior management. Document risks of not following recommended practice

Resources will be released in the 2021/22 financial year.