This guide enables AFDA and AFDA Express (2010) classes to be mapped to AFDA Express Version 2. As a result of the review of AFDA Express (2010) functions have been merged and additional classes included to allow the earlier destruction of low value records.

The guide applies to the new function of External Relations. Previously Community Relations and Government Relations in AFDA and AFDA Express (2010).

The guide is arranged by the function and activity business classification scheme (BCS) of AFDA. The document will be useful for agencies wishing to check the minimum retention periods in AFDA to assist in deciding whether the rolled-up AFDA Express disposal action best meets their administrative needs. It will also be a useful sentencing tool for agencies using the BCS to title records on creation.

Some activities have a 'No class' entry in the AFDA column. In these instances other AFDA functions and activities are referred to through 'For' statements leading to a disposal class. For example, in the AFDA BCS most functions include 'Acquisition', 'Contracting-out' and 'Tendering' that are now covered under classes in the Procurement function. With these 'No class' entries the mapping document indicates which AFDA Express class should be used.

A 'No Class' entry may occur in the AFDA Express Version 2 column. These were formally 'destroy when reference ceases' classes and are no longer covered by AFDA Express Version 2. For example, previously 'copies of all property management plans' had the disposal action of destroy when reference ceases and are now no longer covered. Agencies may enquire about disposal coverage options by contacting the National Archives' Agency Service Centre.

General Records Authority 36 – Contracts Under Seal/Deeds (2015/00364412)

This guide enables General Records Authority 36 – Contracts under Seal/Deeds (2015/00364412) classes to be mapped to AFDA Express Version 2. As a result of the review of AFDA Express (2010) it was decided to incorporate General Records Authority 36 into AFDA Express Version 2.

The guide applies to the function of Contracts Under Seal/Deeds.

Asset Management

Equipment and stores function

Note: Default class 62392 can also be used to sentence where class 62391 is indicated.

Financial Management function

Note: Default class 62386 can also be used to sentence where class 62385 is indicated.

Fleet Management function

Note: Default class 62392 can also be used to sentence where class 62391 is indicated.

Compensation

Note: Default class 62611 can also be used to sentence where class 62610 is indicated.

Establishment

Note: Default class 62600 can also be used to sentence where class 62599 is indicated.

External Relations

Community relations

Note: Default class 62661 can also be used to sentence where class 62660 is indicated.

Government relations

Note: Default class 62661 can also be used to sentence where class 62660 is indicated.

Industrial Relations

Note: Default class 62596 can also be used to sentence where class 62695 is indicated;

Default class 62392 can also be used to sentence where class 62391 is indicated.

Information Technology and Information Management.

Information Management

Note: Default class 62625 can also be used to sentence where class 62624 is indicated.

Technology and Telecommunications

Note: Default class 62625 can also be used to sentence where class 62624 is indicated.

Legal Services

Note: Default class 62414 can also be used to sentence where class 62413 is indicated.

Note 3: Use the function relevant to the subject of the agreement under the agency’s records authority or AFDA Express / AFDA Express Version 2.

Personnel Management

Personnel

Note: Default class 62638 can also be used to sentence where class 62635 is indicated.

Staff Development

Note: Default class 62638 can also be used to sentence where class 62635 is indicated.

Procurement

This guide enables AFDA and AFDA Express (2010) classes to be mapped to AFDA Express Version 2. As a result of the review of AFDA Express (2010) functions have been merged and additional classes included to allow the earlier destruction of low value records.

The guide applies to the function of Procurement.

The guide is arranged by the function and activity business classification scheme (BCS) of AFDA. The document will be useful for agencies wishing to check the minimum retention periods in AFDA to assist in deciding whether the rolled-up AFDA Express disposal action best meets their administrative needs. It will also be a useful sentencing tool for agencies using the BCS to title records on creation.

Note: Default class 62544 can also be used to sentence where class 62543 is indicated.

Property management

Note: Default class 62671 can also be used to sentence where class 62670 is indicated.

Publication

Note: Default class 62619 can also be used to sentence where class 62618 is indicated.

Note 2: refer to ‘For’ statement under class number provided

Occupational Health and Safety

Note: Default class 62652 can also be used to sentence where class 62651 is indicated.

Strategic Management

Note: Default class 62605 can also be used to sentence where class 62604 is indicated.