AFDA Express Version 2 Index - Procurement

This index lists the records, activities, classes and related key terms in the Procurement function of AFDA Express in single alphabetical sequence.

Indexed references should only be used as a guide to the Authority.  The main access tool should be the function and class scope notes.

A

accommodation, short stay (ie hotel/motel), see goods and services
accommodation, rental, leasing of, see PROPERTY MANAGEMENT
acquisition, goods and services (including moveable assets such as equipment, stores and vehicles),

by leasing, see leasing
by purchase, transfer or requisition, 62544
by tender, see tendering
disputes with vendors, see disputes
payments relating to, see FINANCIAL MANAGEMENT
unsuccessful or not proceeded with, 62543*
warranties and guarantees, see guarantees and warranties

acquisition, land and buildings (ie immoveable assets), see PROPERTY MANAGEMENT
advice (excluding legal advice), procurement, 62544
advice, legal, see LEGAL SERVICES
agreements and contracts, procurement, 62544**
agreements and contracts under seal (including deeds), procurement, see CONTRACTS UNDER SEAL/DEEDS
application development, ICT solutions and equipment, acquisition, see acquisition
application development, ICT solutions and equipment, design, construction, evaluation and maintenance, see TECHNOLOGY AND INFORMATION MANAGEMENT
assessing, see evaluating
asset register, see FINANCIAL MANAGEMENT
audit (internal or external),

procurement, final report, 62544
procurement, planning and conduct, 62544
financial, see FINANCIAL MANAGEMENT

authorisation and delegations, procurement, 62544

B

breaches (of standards/rules/statutory requirements), procurement, that do not proceed to litigation, 62544
breaches (of standards/rules/statutory requirements), procurement, that proceed to litigation, see LEGAL SERVICES
buildings and land, see land and buildings
business cases, supporting purchases, see acquisition
business cases, supporting leases, see leasing
business cases, supporting tenders, see tendering 
business plans, procurement, see planning and plans
business systems, procurement of, see goods and services

C

chartering of vehicles, see leasing
Chief Executive Instructions, procurement related, 62544
committees, procurement, 62544
communications technology solutions and equipment, see goods and services
complaints (not resulting in litigation), procurement, 62544
complaints (resulting in litigation), procurement, see LEGAL SERVICES
compliance, Fringe Benefits Tax, see FINANCIAL MANAGEMENT
compliance, procurement, 62544
compliance, procurement, breaches of, see breaches
compliance audits, procurement, see audit
conflict of interest declaration, procurement related, see PERSONNEL
construction, custom-built goods and services (including moveable assets such as equipment, stores and vehicles) other than ICT solutions and equipment, see goods and services
construction, ICT solutions and equipment, see application development
construction, immoveable assets (including buildings and fitting-out), see PROPERTY MANAGEMENT
consultants, procurement of, 62544
consultants, management of, 62544
contract registers, 62544
contract management, procurement, 62544
contracting-out, procurement, 62544
contractors, procurement of, see goods and services
contractors, management of, 62544
contracts, procurement, see agreements and contracts
contracts under seal, procurement see CONTRACTS UNDER SEAL/DEEDS
cost benefit analyses, supporting acquisition, see acquisition
cost benefit analyses, supporting leases, see leasing
cost benefit analyses, supporting tenders, see tendering
custom built, design specifications, see design specifications
custom built, goods and services (including moveable assets such as equipment, stores and vehicles) other than ICT solutions and equipment, see goods and services
custom built, ICT solutions and equipment, see application development
custom built, immovable assets (including buildings and fitting-out), see PROPERTY MANAGEMENT

D

declarations of conflicts of interest, procurement related, see PERSONNEL
deeds (including deeds of indemnity and deeds of release), see CONTRACTS UNDER SEAL/DEEDS
delegations and authorisation, procurement, 62544
design specifications, establishing intellectual property for, see LEGAL SERVICES
design specifications, goods and services (including moveable assets such as equipment, stores and vehicles) other than ICT solutions and equipment, 62544
design specifications, ICT solutions and equipment, see TECHNOLOGY AND INFORMATION MANAGEMENT
design specifications, land and buildings (ie immoveable assets), see PROPERTY MANAGEMENT
directives, procurement, see procedures
discontinued tenders, see tendering
disposal, goods and services (including moveable assets such as equipment, stores and vehicles) other than ICT solutions and equipment, see ASSET MANAGEMENT
disposal, ICT solutions and equipment, see TECHNOLOGY AND INFORMATION MANAGEMENT
disposal, land and buildings (ie immoveable assets), see PROPERTY MANAGEMENT
disposal by tender, goods and services (including moveable assets such as equipment, stores and vehicles) including ICT solutions and equipment, see tendering
disposal by tender, land and buildings (ie immoveable assets), see PROPERTY MANAGEMENT
disputes (not resulting in litigation), procurement, 62544
disputes (resulting in litigation), procurement, see LEGAL SERVICES
due diligence checks, acquisition other than by tender, see acquisition due diligence checks, tendering related, see tendering

E

enquiries, procurement, 62544
equipment, see goods and services
evaluating and assessing, goods and services (including moveable assets such as equipment, stores and vehicles) other than ICT solutions and equipment,62544
evaluating and assessing, ICT solutions and equipment, see TECHNOLOGY AND INFORMATION MANAGEMENT
evaluating and assessing, land and buildings (ie immoveable assets), see PROPERTY MANAGEMENT
expressions of interest, procurement, see tendering
external audit, procurement, see audit

F

financial audits, procurement, see FINANCIAL MANAGEMENT
financial transactions, procurement (including acquisition and leasing), see FINANCIAL MANAGEMENT
fit-outs, see PROPERTY MANAGEMENT
fixed assets (such as land and buildings), see land and buildings
Fringe Benefits Tax,

compliance, see FINANCIAL MANGEMENT
financial transactions, see FINANCIAL MANAGEMENT
individual employee salary packaging arrangements, see PERSONNEL 

reports, vehicle leasing, 62544

G

goods and services (including moveable assets such as equipment, stores and vehicles),

acquisition of, see acquisition
design specifications, see design specifications
disposal of, see disposal
disputes over procurement of, see disputes
evaluating and assessing, see evaluating
leasing of (where the agency is the lessee), see leasing
leasing-out (where the agency is the lessor), see leasing-out
managing provision of, 62544
maintaining, repairing or modifying, see maintenance
procurement agreements and contracts, see agreements and contracts
supplying, see supplying
warranties and guarantees, see guarantees and warranties

guarantees and warranties other than for moveable assets and immoveable assets (eg services), managing claims, 62544
guarantees and warranties relating to immoveable assets (eg buildings), see PROPERTY MANAGEMENT
guarantees and warranties relating to moveable assets, managing claims, see ASSET MANAGEMENT

H

handbooks, procurement see procedures
hardware, see goods and services

I

immoveable assets (such as land and buildings), see land and buildings
information communications and technology (ICT) solutions and equipment, see goods and services
intellectual property, acquisition of, see acquisition
intellectual property of agency designed equipment and plant, establishing, see LEGAL SERVICES
internal audit, procurement, see audit
investigations, supporting procurement, see acquisition
invoices, procurement, see FINANCIAL MANAGEMENT

L

land and buildings (ie immoveable assets),

acquisition of, see acquisition
construction of buildings, see PROPERTY MANAGEMENT
disposal of, see PROPERTY MANAGEMENT
fit-outs, see PROPERTY MANAGEMENT
leasing of, see PROPERTY MANAGEMENT
leasing-out, see PROPERTY MANAGEMENT
maintenance, see PROPERTY MANAGMENT
tendering, see tendering

leases, signed (where the agency is the lessee), see leasing
leases, signed (where the agency is the lessor), see leasing-out
leasing (where the agency is the lessee), accommodation, see accommodation
leasing (where the agency is the lessee), goods and services (including moveable assets such as equipment and vehicles),
administration and management of, 62544/62543*

disposal of, see disposal
Fringe Benefits Tax compliance, see FINANCIAL MANAGEMENT
maintenance of, see maintenance
negotiations, 62544/62543*
payments for, see FINANCIAL MANAGEMENT
signed leases, 62544
unsuccessful or not proceeded with, 62543*

leasing  (where the agency is the lessee), land and buildings (ie immoveable assets), see PROPERTY MANAGEMENT
leasing-out (where the agency is the lessor), ICT solutions and technology (including ICT facilities, services and assets), see TECHNOLOGY AND INFORMATION MANAGEMENT
leasing-out (where the agency is the lessor), moveable assets, including equipment and vehicles (other than ICT solutions and technology), see ASSET MANAGEMENT
leasing-out (where the agency is the lessor), immoveable assets (eg land and buildings), see PROPERTY MANAGEMENT.
legal advice, procurement see LEGAL SERVICES
liaison, procurement, 62544 litigation, procurement related, see LEGAL SERVICES

M

maintenance, goods and services (including moveable assets such as equipment, stores and vehicles) other than ICT solutions and equipment, see ASSET MANAGEMENT
maintenance, ICT solutions and equipment, see TECHNOLOGY AND INFORMATION MANAGEMENT
maintenance, land and buildings (ie immoveable assets), see PROPERTY MANAGEMENT
managing contracted services and performance of work, 62544
mandatory standards, breaches of, see breaches
manuals, procurement, see procedures
meetings, procurement, 62544/62543*
memoranda of understanding, procurement, see agreements and contracts
modifications, see maintenance
monitoring and evaluating, procurement, 62544
motor vehicles, see goods and services
moveable assets (such as equipment, stores and vehicles) , see goods and services

N

negotiations, agreements, see agreements and contracts
negotiations, leasing, see leasing
negotiations, purchases, see acquisition
negotiations, tendering, see tendering
non-moveable assets (such as land and buildings), see land and buildings

O

orders, purchase, see acquisition
outsourcing providers, procurement of, see goods and services

P

payments, supporting procurement, see FINANCIAL MANAGEMENT
performance of work, managing, 62544
planning and plans, procurement, section or business unit, 62543*
planning and plans, procurement, agency-wide, 62544
plant, see land and buildings
policy, procurement, final versions, 62544
policy, procurement, development and establishment, 62544
policy, procurement, submissions to government-wide policy, 62544
premises, see land and buildings
procedures, procurement, final versions, 62544
procedures, procurement, development and establishment, 62543*
procurement agreements and contracts, see agreements and contracts
procurement audit, 62544
procurement committees, 62544
procurement complaints, received, see complaints
procurement disputes, see disputes
procurement enquiries, 62544
procurement leasing, see leasing
procurement of goods and services (including moveable assets such as equipment, stores and vehicles), see acquisition
procurement of land and buildings (ie immoveable assets), see PROPERTY MANAGEMENT
procurement plans, see planning and plans
procurement policies, see policy
procurement procedures, see procedures
procurement reporting, see reporting
procurement reviews, see reviewing
procurement risk management, see risk management
procurement risk register, 62544
procurement standards, compliance with, 62544
procurement statutory requirements, compliance with, 62544
procurement tendering, see tendering
provision of contracted goods and services, see contract management
purchase, goods and services (including moveable assets such as equipment, stores and vehicles), see acquisition
purchase, land and buildings (ie immoveable assets), see PROPERTY MANAGEMENT
purchase agreements, 62544*
purchase invoices, supporting procurement, see FINANCIAL MANAGEMENT

purchase orders, see acquisition

Q

quotes, see acquisition

R

real estate, see land and buildings
re-evaluating existing goods and services, see evaluating
registers of assets, see FINANCIAL MANAGEMENT
registers of contracts, procurement, 62544
registers of risks, procurement, 62544
registers of tenders, procurement, 62544
rental, see leasing
repairs, see maintenance
reporting, procurement, final versions of reports, 62544
reporting, procurement, developing/drafting, 62543*
request for proposals, procurement, see acquisition
request for quotes, procurement, see acquisition
request for tenders, procurement, see tendering
requisition, goods and services (including moveable assets such as equipment, stores and vehicles), 62544
research and analysis, supporting procurement, 62544
reviewing and reviews, procurement, final versions, 62544
reviewing and reviews, procurement, development and establishment, 62543*
risk management, procurement, 62544
risk register, procurement, 62544

S

salary packaging arrangements, individual employees, vehicle leasing, see PERSONNEL
services, see goods and services
short term rental vehicles, see leasing
software, see goods and services
specifications, design, see design specifications
specifications, lease, see leasing
specifications, purchase, see acquisition
specifications, tender, see tendering
standards (mandatory or optional), procurement, breaches of, see breaches
standards (mandatory or optional), procurement, compliance with, 62544
statement of requirements, procurement, see acquisition
statutory requirements, procurement, breaches of, see breaches
statutory requirements, procurement, compliance with, 62544
stores, see goods and services
supplying, goods and services (including moveable assets such as equipment, stores and vehicles) other than ICT solutions and equipment, see ASSET MANAGEMENT

supplying, ICT solutions and equipment, see TECHNOLOGY AND INFORMATION MANAGEMENT

T

technology solutions and equipment, see goods and services
telecommunications equipment, see goods and services
tender documentation, see tendering
tender register, procurement, 62544
tender specifications, see tendering
tendering, procurement of goods and services (including moveable assets such as equipment, stores and vehicles),
          assessing tender responses received (including due diligence checks), 62544
          development and issue of tender documentation, 62544
          disputes relating to a specific tender, see disputes
          evaluation of goods and services, see evaluating
          making offers, negotiating and signing contracts and agreements, 62544
          payments made in relation to, see FINANCIAL MANAGEMENT
          post-tender feedback, 62544
          unsuccessful or not proceeded with, 62543*
tendering, procurement of land and buildings (ie immoveable assets) including construction, maintenance and fitting-out of buildings, see PROPERTY MANAGEMENT
transferred, goods and services (including moveable assets such as equipment, stores and vehicles), 62544

V

vehicle leasing, individual employee salary packaging arrangements, see PERSONNEL
vehicle leasing reports, Fringe Benefits Tax, 62544
vehicles, see good and services
vendors, goods and services (including moveable assets such as equipment, stores and vehicles),
          agreements and contracts with, see agreements and contracts
          disputes with, see disputes
          liaison, 62544
          management of contracts with, 62544

vendors, land and buildings (ie immoveable assets), see PROPERTY MANAGEMENT

W

warranties and guarantees, see guarantees and warranties
whole-of-government policy guidelines for procurement, breaches of, see breaches
whole-of-government policy guidelines for procurement, compliance with, 62544
whole-of-government procurement contracts and arrangements, evaluating against, see evaluating

*Note 1: Default class 62544 can also be used to sentence where class 62543 is indicated.

**Note 2: For contracts under seal or deeds, use CONTRACTS UNDER SEAL/DEEDS.