Australian Government agencies are undertaking and documenting a variety of activities relating to their unique business functions and administrative responsibilities in response to the COVID-19 outbreak. The retention of the records resulting from these activities will be covered both by agencies’ own specific records authorities and by general records authorities, particularly AFDA Express Version 2 which covers administrative responsibilities common to most agencies.
This guide can assist with sentencing records arising from administrative activities related to the response to the COVID-19 crisis. It is arranged by function. Each function lists administrative records that may be created by agencies when undertaking activities in response to COVID-19, and provides the corresponding disposal classes for these records in AFDA Express Version 2.
The COVID-19 Pandemic is a significant event in world history and the Australian Government’s response is likely to be of historical and research interest. The following list of COVID-related records will periodically be reviewed and updated with additions and amendment to retention requirements where applicable. It is possible that some of the classes identified in this guide may subsequently be identified for retention as national archives.
For assistance or clarification with this guide, please contact the Agency Service Centre.
We recommend that agency-specific records authorities are reviewed as many core business records relating to the COVID-19 outbreak may meet the criteria to be retained as national archives. Please contact the Agency Service Centre if you identify a potential gap in your records authority.
Note: Where an agency provides programs or services as part of its core business to support the national response to COVID-19, the relevant core business activities should be covered in the agency’s own records authority. For example: nationwide COVID-19 advertising and public awareness campaigns produced by the Department of Health.