AFDA and AFDA Express (2010) to AFDA Express Version 2 Mapping Guide

This guide enables AFDA and AFDA Express (2010) classes to be mapped to AFDA Express Version 2. As a result of the review of AFDA Express (2010) functions have been merged and additional classes included to allow the earlier destruction of low value records.

The guide applies to the new function of External Relations. Previously Community Relations and Government Relations in AFDA and AFDA Express (2010).

The guide is arranged by the function and activity business classification scheme (BCS) of AFDA. The document will be useful for agencies wishing to check the minimum retention periods in AFDA to assist in deciding whether the rolled-up AFDA Express disposal action best meets their administrative needs. It will also be a useful sentencing tool for agencies using the BCS to title records on creation.

Some activities have a ‘No class’ entry in the AFDA column. In these instances other AFDA functions and activities are referred to through ‘For’ statements leading to a disposal class. For example, in the AFDA BCS most functions include ‘Acquisition’, ‘Contracting-out’ and ‘Tendering’ that are now covered under classes in the Procurement function. With these ‘No class’ entries the mapping document indicates which AFDA Express class should be used.

A ’No Class’ entry may occur in the AFDA Express Version 2 column. These were formally ‘destroy when reference ceases’ classes and are no longer covered by AFDA Express Version 2. For example, previously ‘copies of all property management plans’ had the disposal action of destroy when reference ceases and are now no longer covered. Agencies may enquire about disposal coverage options by contacting the National Archives’ Agency Service Centre.

General Records Authority 36 – Contracts Under Seal/Deeds (2015/00364412)

This guide enables General Records Authority 36 – Contracts under Seal/Deeds (2015/00364412) classes to be mapped to AFDA Express Version 2. As a result of the review of AFDA Express (2010) it was decided to incorporate General Records Authority 36 into AFDA Express Version 2.

The guide applies to the function of Contracts Under Seal/Deeds.

Function GRA 36 Class AFDA Express Version 2 Class

Contracts under seal deeds

61934

62546

 

61935

62547

 

61936

62548

 

61937

62549

 

61938

62550

Asset Management

Equipment and stores function

Note: Default class 62392 can also be used to sentence where class 62391 is indicated.

Activity AFDA Class AFDA Express (2010) Class AFDA Express Version 2

Acquisition

No Class

20317

62392

Agreements

20935

20256

62392

Agreements

1128

20256

62392

Allocation

1129

20256

62391

Allocation

1130

20256

62391

Arrangements

1131

20256

62391

Arrangements

1132

20256

62391

Arrangements

1133

20256

62392

Audit

1134

20256

62392

Audit

1135

20256

62392

Authorisation

1136

20256

62392

Authorisation

1137

20256

62392

Claims

1138

20256

62392

Compliance

1139

20256

62392

Construction

No class

20317

20317

Contracting-out

No class

20317

20317

Disposal

1142

20256

62391

Disposal

1143

20256

62392

Distribution

1144

20256

62392

Distribution

1145

20256

62392

Evaluation

No class

20317, 20256

20317, 62392

Inspections

1148

20256

62391

Installation

1149

20256

62391

Installation

1150

20256

62391

Insurance

1151

20256

62392

Insurance

1152

20256

62391

Inventory

1153

20256

62392

Leasing

No class

20317

20317

Leasing-out

1155

20256

62392

Maintenance

1156

20256

62391

Policy

1157

20256

62392

Policy

1158

20256

62392

Procedures

1159

20256

62392

Procedures

1160

20256

62392

Procedures

1161

20256

62392

Procedures

1162

20256

62392

Reporting

1163

20256

62392

Reviewing

1164

20256

62391

Reviewing

1165

20256

62391

Risk Management

1166

20256

62392

Risk Management

1167

20256

62392

Security

1168

20256

62392

Security

1169

20256

62392

Stocktake

1170

20256

62391

Tendering

No class

20314 - 20317

20314 - 20317

Financial Management function

Note: Default class 62386 can also be used to sentence where class 62385 is indicated.

Activity AFDA Class AFDA Express (2010) Class AFDA Express Version 2

Accounting

1214

20260

62386

Accounting

1215

20260

62386

Accounting

20936

20260

62386

Accounting

1217

20260

62386

Accounting

1218

20260

62386

Accounting

1219

20260

62386

Accounting

1220

20260

62386

Accounting

1221

20260

62386

Accounting

1222

20260

62385

Accounting

1223

20260

62386

Accounting

1224

20260

62386

Accounting

1225

20260

62386

Accounting

1226

20260

62386

Acquisition

No class

20317

20317

Advice

1228

20260

62386

Agreements

20937

20260

62386

Agreements

1230

20260

62386

Allocation

1231

20260

62386

Asset Register

1232

20260

62386

Asset Register

1233

20260

62386

Audit

1234

20259

62384

Audit

1235

20260

62386

Audit

1236

20260

62386

Authorisation

1237

20259

62384

Authorisation

1238

20259

62384

Budgeting

1239

20260

62386

Budgeting

1240

20260

62386

Budgeting

1241

20260

62386

Budgeting

1242

20260

62385

Budgeting

1243

20260

62386

Committees

1244

20260

62386

Committees

1245

20260

62386

Compliance

1246

20260

62386

Contracting-out

No class

20317

20317

Donations

1248

20260

62386

Evaluation

1249

20260

62386

Financial Statements

1250

20260

62386

Fraud

1251

20260

62386

Fraud

1252

20260

62386

Grant Funding

1253

20260

62386

Inventory

1254

20260

62385

Meetings

1255

20260

62386

Meetings

1256

20260

62386

Payments

1257

20260

62386

Planning

1258

20260

62386

Planning

1259

20260

62385

Planning

1260

20260

62385

Planning

1261

20260

62386

Policy

1262

20260

62386

Policy

1263

20260

62385

Policy

1264

20260

62385

Policy

1265

20260

62385

Procedures

1266

20260

62386

Procedures

1267

20260

62385

Procedures

1268

20260

62385

Reporting

1269

20260

62386

Reporting

1270

20260

62386

Reporting

1271

20260

62385

Reporting

1272

20260

62385

Reviewing

1273

20260

62386

Reviewing

1274

20260

62385

Risk Management

1275

20260

62386

Risk Management

1276

20260

62386

Salaries

20938

20260

62386

Standards

1278

20260

62386

Tendering

No class

20314 - 20317

20314 - 20317

Treasury Management

1289

20260

62386

Treasury Management

1290

20260

62386

Treasury Management

1291

20260

62386

Fleet Management function

Note: Default class 62392 can also be used to sentence where class 62391 is indicated.

Activity AFDA Class AFDA Express (2010) Class AFDA Express Version 2

Accidents

1292

20263

62392

Acquisition

No Class

20317

20317

Agreements

1295

20263

62392

Agreements

1296

20263

62392

Allowances

1297

20263

62392

Arrangements

1298

20263

62391

Authorisation

1299

20263

62392

Authorisation

1300

20263

62392

Authorisation

1301

20263

62391

Authorisation

1302

20263

62391

Claims

1303

20263

62392

Committees

1304

20263

62392

Committees

1305

20263

62392

Compliance

1306

20263

62392

Compliance

1307

20263

62391

Compliance

1308

20263

62392

Contracting-out

No Class

20317

20317

Disposal

1310

20263

62392

Disposal

1311

20263

62391

Infringements

1312

20263

62391

Insurance

1313

20263

62392

Insurance

1314

20263

62391

Leasing

No Class

20317

20317

Maintenance

1317

20261

62389

Maintenance

1318

20262

62390

Meetings

1319

20263

62392

Meetings

1320

20263

62392

Policy

1321

20263

62392

Policy

1322

20263

62392

Policy

1323

20263

62392

Policy

1324

20263

62392

Procedures

1325

20263

62392

Procedures

1326

20263

62392

Procedures

1327

20263

62392

Reporting

1328

20263

62392

Reporting

1329

20263

62392

Reporting

1330

20263

62392

Reporting

1331

20263

62392

Tendering

No Class

20314 - 20317

20314 - 20317

Compensation

Note: Default class 62611 can also be used to sentence where class 62610 is indicated.

ACTIVITY

AFDA CLASS

AFDA EXPRESS (2010) CLASS

AFDA EXPRESS VERSION 2 CLASS

Accidents

No class

20253,
20255,
20304,
20460,
20464,
20467

62640/62608,
62611/62608
62629/62641
62644/62648,
62649,
62652

Acquisition

No class

20317

62544

Advice

1090

20255

62610

Agreements

No class

20255

62611

Authorisation

1091

20255

62610

Authorisation

1092

20255

62611

Authorisation

1093

20255

62611

Authorisation

1094

20255

62611

Cases

20926

20253

62640/62608

Claims

1096

20255

62662/62611

Claims

1097

20255

62611

Committees

1098

20255

62611

Committees

1099

20255

62611

Compliance

1100

20255

62611

Contracting-out

No class

20317

62544

Insurance

20927

20255

62611

Insurance

1103

20254

62609

Insurance

20928

20255

62611

Payments

1104

20255

62611

Policy

20929

20255

62611

Policy

1106

20255

62610

Policy  

1107

20255

62610

Policy  

1108

20255

No class

Procedures

1109

20255

62611

Procedures

1110

20255

62610

Procedures

1111

20255

No class

Reporting

20930

20255

62640/62611

Reporting

20931

20255

62640/62611

Reporting

20932

20255

62610

Reviewing

1112

20255

62611

Reviewing

1113

20255

62610

Risk Management

20933

20255

62611

Risk Management

20934

20255

62611

Tendering

No class

20314 - 20317

62543 - 62544

Establishment

Note: Default class 62600 can also be used to sentence where class 62599 is indicated.

ACTIVITY

AFDA CLASS

AFDA EXPRESS CLASS 2010

AFDA EXPRESS VERSION 2 CLASS

Advice

1181

20258

62600

Authorisation

1182

20258

62600

Authorisation

1183

20258

62600

Committees

1184

20258

62600

Committees

1185

20258

62600

Evaluation

1186

20258

62600

Meetings

 1187

20258

62600

Meetings

1188

20258

62600

Planning

1189

20258

62600

Planning

1190

20258

62600

Planning

1191

20258

62600

Planning

1192

20258

No Class

Policy

1193

20258

62600

Policy

1194

20258

62600

Policy

1195

20258

62600

Policy

1196

20258

No Class

Procedures

1197

20258

62600

Procedures

1198

20258

62599

Procedures

1199

20258

No Class

Reporting

1200

20258

62600

Reporting

1201

20258

62600

Reporting

1202

20258

62599

Reporting

1203

20258

No Class

Restructuring

1204

20258

62600

Restructuring

1205

20258

62600

Restructuring

1206

20257

62598

Restructuring

1207

20258

62600

Reviewing

1208

20258

62600

Reviewing

1209

20258

62600

Reviewing

1210

20258

62599

Vacancies

1211

20258

62600

Variations

1212

20258

62600

Variations

1213

20258

62599

 

External Relations

Community relations

Note: Default class 62661 can also be used to sentence where class 62660 is indicated.

ACTIVITY AFDA CLASS AFDA EXPRESS 2010 CLASS AFDA EXPRESS VERSION 2 CLASS

Acquisition

No Class

20317

62544

Addresses (presentations)

20921

20439

62657

Addresses (presentations)

1003

20443

62661

Addresses (presentations)

1004

20443

62661

Arrangements

1005

20443

62660

Celebrations

1006

20439

62657

Celebrations

1007

20443

62660

Celebrations

1008

20443

62660

Ceremonies

1009

20439

62657

Ceremonies

1010

20443

62660

Ceremonies

1011

20443

62660

Committees

1012

20443

62657/62661

Committees

1013

20443

62661

Conferences

1014

20443

62657/62660

Conferences

1015

20443

62657/62660

Conferences

1016

20443

No Class

Conferences

20922

20443

62660

Conferences

1018

20443

No Class

Conferences

1019

20443

62660

Contracting-out

No Class

20317

62544

Customer Service

1021

20443

62661

Customer Service

1022

20443

62661

Customer Service

1023

20443

62661

Donations

1024

20439

62657

Donations

1025

20443

62661

Donations

1026

20443

62661

Donations

1027

20443

62661

Enquiries

1028

20443

62660

Evaluation

1029

20443

62661

Exhibitions

1030

20443

62661/62660

Functions (social)

1031

20443

62660

Grant Funding

1032

20443

62661

Grant Funding

1033

20443

62661

Greetings

1034

20443

62660

Implementation

1035

20443

62657/62661/62660

Joint Ventures

1036

20443

62659

Joint Ventures

20923

20440

62547

Joint Ventures

20924

20441

62548

Joint Ventures

20925

20442

62549

Joint Ventures

1040

20443

62550

Liaison

1041

20443

62661

Marketing

1042

20443

62657/62661

Media Relations

1043

20439

62657

Media Relations

1044

20443

62660

Media Relations

1045

20443

62661

Meetings

1046

20443

62661

Meetings

1047

20443

62661

Planning

1048

20443

62657/62661

Planning

1049

20443

62660

Planning

1050

20443

62661

Planning

1051

20443

No Class

Policy

1052

20443

62657/62661

Policy

1053

20443

62661

Policy

1054

20443

62661

Policy

1055

20443

No Class

Procedures

1056

20443

62661

Procedures

1057

20443

62660

Procedures

1058

20443

No Class

Public Reaction

1059

20443

62661

Reporting

1060

20443

62657/62661

Reporting

1061

20443

62657/62661

Reporting

1062

20443

62660

Reporting

1063

20443

No Class

Reporting

1064

20443

62660

Representatives

1065

20443

62661

Research

1066

20443

62657/62661

Research

1067

20443

62661

Reviewing

1068

20443

62657/62661

Reviewing

1069

20443

62661

Security

1070

20443

62661

Submissions

1071

20443

62661

Submissions

1072

20443

62661

Submissions

1073

20443

62661

Suggestions

1074

20443

62660

Tendering

No Class

20314 - 20317

62543 - 62544

Visits

1085

20443

62660

Visits

1086

20443

62661

Visits

1087

20443

62660

Visits

1088

20443

62661

Government relations

Note: Default class 62661 can also be used to sentence where class 62660 is indicated.

ACTIVITY AFDA CLASS AFDA EXPRESS CLASS 2010 AFDA EXPRESS CLASS 2019

Addresses (presentations)

1342

20267

62657

Addresses (presentations)

1343

20270

62661

Addresses (presentations)

1344

20270

62661

Advice

1345

20268

62658

Advice

1346

20267

62657

Advice

1347

20267

62657

Advice

1348

20267

62657

Advice

1349

20270

62661

Advice

1350

20270

62661

Advice

1351

20270

62661

Advice

1352

20268

62658

Advice

20949

20270

62661

Advice

20948

20270

62661

Agency Liaison

20950

20270

62661

Agreements

1354

20267

62657

Agreements

1355

20267

62657

Agreements

1356

20270

62659

Agreements

1357

20270

62659

Committees

1358

20267

62657

Committees

1359

20270

62660

Committees

1360

20270

62661

Committees

1361

20270

62660

Committees

1362

20270

62661

Committees

1363

20270

62661

Compliance

1364

20270

62661

Customer Service

1365

20270

62661

Customer Service

1366

20270

62661

Customer Service

1367

20270

62661

Implementation

1368

20270

62657/62661/62660

Inquiries

1369

20267

62657

Inquiries

1370

20267

62657

Inquiries

1371

20270

62661

Inquiries

1372

20270

62661

Inquiries

1373

20270

62661

Joint Ventures

1374

20267

62657

Joint Ventures

1375

20267

62657

Joint Ventures

1376

20270

62659

Joint Ventures

1377

20270

62659

Legislation

1378

20267

62657

Media Relations

1379

20267

62657

Media Relations

1380

20270

62660

Media Relations

1381

20270

62661

Meetings

1382

20270

62661

Meetings

1383

20270

62661

Policy

1384

20270

62657/62661

Policy

1385

20270

62661

Policy

1386

20270

62661

Policy

1387

20270

No Class

Procedures

1388

20270

62661

Procedures

1389

20270

62660

Procedures

1390

20270

No Class

Reporting

1391

20267

62657

Reporting

1392

20267

62657

Reporting

1393

20270

62661

Reporting

1394

20270

62661

Reporting

1395

20270

No Class

Reporting

1396

20270

62660

Representations

1397

20270

62661

Representations

1398

20267

62657

Representations

1399

20269

62660

Representations

1400

20270

62660

Representations

1401

20270

62661

Representatives

1402

20270

62661

Research

1403

20270

62657/62661

Research

1404

20270

62661

Reviewing

1405

20270

62657/62661

Reviewing

1406

20270

62661

Security

1407

20270

62661

Submissions

1408

20268

62658

Submissions

1409

20267

62657

Submissions

1410

20267

62657

Submissions

1411

20267

62657

Submissions

1412

20270

62659

Submissions

1413

20270

62661

Visits

1414

20270

62657/62659

Visits

1415

20267

62657

Visits

1416

20270

62661

Visits

1417

20270

62661

Industrial Relations

Note: Default class 62596 can also be used to sentence where class 62695 is indicated;

Default class 62392 can also be used to sentence where class 62391 is indicated.

ACTIVITY

AFDA CLASS

AFDA EXPRESS (2010) CLASS

AFDA EXPRESS VERSION 2 CLASS

Advice

1418

20274

62595

Agreements

20951

20272

62593

Agreements

1420

20274

62596

Allowances

1421

20274

62595

Appeals (decisions)

20952

20274

62596

Appeals (decisions)

1423

20274

62596

Claims

1424

20274

62596

Committees

1425

20273

62594

Committees

1426

20273

62596

Compliance

1427

20274

62596

Contracting-out

No class

20317

62544

Disputes

1429

20274

62596

Enterprise Bargaining

20953

20272

62593

Grievances

1432

20274

62596

Industrial Action

1433

20271

62592

Industrial Action

1434

20274

62596

Infringements

1435

20274

62596

Inspections

1436

20274

62596

Inspections

1437

20274

62596

Insurance

1438

20274

62596

Insurance

1439

20274

62596

Meetings

1440

20274

62596

Meetings

1441

20274

62596

Planning

1442

20274

62596

Planning

1443

20274

62595

Planning

1444

20274

62595/62596

Planning

1445

20274

No Class

Policy

1446

20271

62592

Policy

1447

20274

62596

Policy

1448

20274

62596

Policy

1449

20274

No Class

Procedures

1450

20274

62596

Procedures

1451

20274

62595

Procedures

1452

20274

No Class

Reporting

1453

20274

62596

Reporting

1454

20274

62596

Reporting

1455

20274

62595

Reporting

1456

20274

No Class

Research

1457

20274

62596

Research

1458

20274

62596

Risk Management

20954

20274

62596

Risk Management

20955

20274

62596

Tendering

No class

20314 - 20317

62543 - 62544

Information Technology and Information Management.

Information Management

Note: Default class 62625 can also be used to sentence where class 62624 is indicated.

ACTIVITY

AFDA CLASS

AFDA EXPRESS CLASS 2010

AFDA EXPRESS VERSION 2 CLASS

Acquisition

No Class

20317

62544

Advice

1470

20448

62625

Agreements

1471

20448

62625

Agreements

1472

20448

62625

Audit

1473

20448

62625

Audit

1474

20448

62625

Audit

1474

20448

62625

Authorisation

1476

20448

62625

Authorisation

1477

20448

62625

Cases

1478

20448

62621

Cases

1479

20448

62625

Cases

1480

20448

62625

Cases

1481

20448

62625

Committees

1482

20448

62625

Committees

1483

20448

62625

Compliance

1484

20448

62625

Compliance

1485

20448

62625

Conservation

1486

20448

62625

Conservation

1487

20448

62625

Conservation

1488

20448

62625

Contracting-out

No class

20317

62544

Control

1490

20444

62621

Control

1491

20448

62625

Control

1492

20448

62625

Control

1493

20444

62621

Control

1494

20444

62621

Control

1495

20444

62621

Control

1496

20448

62624

Control

1497

20448

62625

Customer Service

1498

20448

62624

Customer Service

1499

20448

62625

Customer Service

1500

20448

62624

Customer Service

1501

20448

62625

Data Administration

1502

20448

62625

Disposal

1503

20448

62625

Disposal

1504

20448

62625

Disposal

1505

20444

62623

Disposal

1506

20448

62625

Distribution

1507

20448

62625

Donations

1508

20448

62625

Enquiries

1509

20448

62624

Enquiries

1510

20448

62624

Evaluation

1511

20448

62625

Implementation

1512

20448

62625

Implementation

1513

20444

62621

Inspections

1514

20448

62625

Intellectual Property

1515

20448

62625

Intellectual Property

1516

20448

62625

Inventory

1517

20448

62624

Marketing

1518

20448

62624

Meetings

1519

20448

62625

Meetings

1520

20448

62625

Planning

1521

20448

62625

Planning

1522

20448

62625

Planning

1523

20448

62625

Planning

1524

20448

No Class

Policy

1525

20448

62625

Policy

1526

20448

62625

Policy

1527

20448

62625

Policy

1528

20448

No Class

Policy

20956

20445

62623

Policy

1530

20448

62625

Policy

1531

20448

62625

Privacy

1532

20448

62625

Privacy

1533

20448

62625

Procedures

1534

20448

62625

Procedures

1535

20448

62625

Procedures

1536

20448

62621

Procedures

1537

20448

No Class

Reporting

1538

20448

62625

Reporting

1539

20448

62625

Reporting

1540

20448

62625

Reporting

1541

20448

No Class

Reporting

1542

20448

62625

Research

1543

20448

62625

Research

1544

20448

62625

Restructuring

1545

20447

62625

Restructuring

1546

20448

62625

Reviewing

1547

20448

62625

Reviewing

1548

20448

62625

Risk Management

1549

20448

62625

Risk Management

1550

20448

62625

Security

1551

20444

62621

Security

1552

20448

62625

Security

1553

20448

62625

Standards

1554

20448

62625

Submissions

1555

20448

62625

Suggestions

1556

20448

62624

Tendering

No class

20314 - 20317

62543 - 62544

Technology and Telecommunications

Note: Default class 62625 can also be used to sentence where class 62624 is indicated.

ACTIVITY

AFDA CLASS

AFDA EXPRESS CLASS 2010

AFDA EXPRESS CLASS 2019

Acquisition

No class

20317

62544

Advice

2081

20344

62625

Advice

2082

20344

62625

Agreements

21007

20344

62625

Agreements

2084

20344

62625

Allocation

2085

20344

62624

Application Development

2086

20344

62622

Application Development

2087

20344

62625

Application Development

2088

20344

62625

Application Development

2089

20344

62625

Audit

2090

20344

62625

Audit

2091

20344

62625

Authorisation

2092

20344

62625

Authorisation

2093

20344

62625

Committees

2094

20344

62625

Committees

2095

20344

62625

Compliance

2096

20344

62625

Contracting-out

No class

20317

62544

Control

2098

20344

62625

Control

2099

20344

62625

Control

2100

20344

62625

Control

2101

20344

62625

Control

2102

20344

62625

Customer Service

2103

20344

62624

Customer Service

2104

20344

62625

Data Administration

2105

20344

62625

Data Administration

2106

20344

62625

Database Management

2107

20344

62622

Database Management

2108

20344

62625

Disposal

2109

20344

62624

Disposal

2110

20344

62625

Evaluation

2111

20344

62625

Evaluation

2112

20344

62625

Evaluation

2113

20344

62625

Evaluation

2114

20344

62625

Evaluation

2115

20344

62625

Evaluation

2116

20344

62625

Implementation

2117

20343

62621

Implementation

2118

20344

62639

Implementation

2119

20344

62625

Inspection

2120

20344

62624

Installation

2121

20344

62624

Installation

2122

20344

62624

Intellectual Property

2123

20344

62625

Intellectual Property

2124

20344

62625

Leasing

No class

20317

62544

Leasing-out

2126

20344

62625

Maintenance

2127

20344

62624

Meetings

2128

20344

62625

Meetings

2129

20344

62625

Modelling

2130

20344

62625

Operations

2131

20344

62624

Planning

2132

20344

62625

Planning

2133

20344

62625

Planning

2134

20344

62625

Planning

2135

20344

62625

Planning

2136

20344

No Class

Policy

2137

20344

62625

Policy

2138

20344

62625

Policy

2139

20344

62625

Policy

2140

20344

No Class

Privacy

2141

20344

62625

Privacy

2142

20344

62625

Procedures

2143

20344

62625

Procedures

2144

20344

62625

Procedures

2145

20344

No Class

Procedures

2146

20344

62625

Reporting

2147

20344

62625

Reporting

2148

20344

62625

Reporting

2149

20344

62625

Reporting

2150

20344

62625

Reporting

2151

20344

No Class

Research

2152

20344

62625

Research

2153

20344

62625

Restructuring

2154

20344

62625

Reviewing

2155

20344

62625

Reviewing

2156

20344

62625

Reviewing

2157

20344

62625

Reviewing

2158

20344

62625

Reviewing

2159

20344

62625

Reviewing

2160

20344

62625

Reviewing

2161

20344

62625

Risk Management

2162

20344

62625

Risk Management

2163

20344

62625

Security

2164

20344

62625

Security

2165

20344

62625

Security

2166

20344

62624

Security

2167

20344

62624

Security

2168

20344

62625

Security

2169

20344

62625

Standards

2170

20344

62625

Tendering

No class

20314 - 20317

62543 - 62544

Note: Default class 62414 can also be used to sentence where class 62413 is indicated.

ACTIVITY

AFDA CLASS

AFDA EXPRESS (2010) CLASS

AFDA EXPRESS VERSION 2 CLASS

Advice

21021

20449

62411

Advice

21022

20455

62411/62414

Advice

1569

20455

62414

Agreements

1570

20455

62414

Agreements

1571

20450

61934 – 61938

Agreements

20957

20451

61934/61935

Agreements

1573

20452

61934/61936

Agreements

20958

20453

61934/61937

Agreements

20959

20455

624143

Claims

1576

20455

62414

Committees

1577

20455

62414

Committees

1578

20455

62414

Compliance

1579

20455

62414

Contracting-out

No class

20317

20317

Infringements

1581

20455

62414

Inquiries

1582

20455

62413

Intellectual Property

1583

20454

62412

Intellectual Property

1584

20455

62414

Litigation

1585

20449

62411

Litigation

1586

20455

62411/62414

Meetings

1587

20455

62414

Meetings

1588

20455

62413

Planning

1589

20455

62414

Planning

1590

20455

62413

Planning

1591

20455

62413

Planning  

1592

20455

62413

Policy

1593

20455

62414

Policy

1594

20455

62413

Policy  

1595

20455

62413

Policy  

1596

20455

62413

Procedures

1597

20455

62414

Procedures

1598

20455

62413

Procedures

1599

20455

62413

Reporting

1600

20455

62414

Reporting

1601

20455

62414

Reporting

1602

20455

62413

Reporting

1603

20455

62413

Research

1604

20455

62414

Research

1605

20455

62414

Reviewing

1606

20455

62414

Reviewing

1607

20455

62413

Risk Management

20960

20455

62414

Risk Management

20961

20455

62414

Submissions

No class

20443/20267
20268 /20270

20443/20267
20268 /20270

Tendering

No class

20314 – 20317

20314 - 20317

Note 3: Use the function relevant to the subject of the agreement under the agency’s records authority or AFDA Express / AFDA Express Version 2.

Personnel Management

Personnel

Note: Default class 62638 can also be used to sentence where class 62635 is indicated.

ACTIVITY

AFDA CLASS

AFDA EXPRESS CLASS 2010

AFDA EXPRESS VERSION 2 CLASS

Accidents

1690

20304

62641/62629

Advice

21133

20313

62627/62638

Agreements

1691

20304

62641/62629

Agreements

1692

20313

62638

Allowances

1693

20313

62627/62641/
62629/62638

Arrangements

1694

20313

62635

Authorisation

1695

20313

62638

Authorisation

1696

20313

62638

Claims

1697

20313

62638

Committees

1698

20313

62638

Committees

1699

20313

62638

Compliance

1700

20313

62638

Contracting-out

No class

20317

62544

Counselling

1702

20313

62638

Counselling

1703

20313

62638

Discipline

20962

20308

62627/62634

Discipline

1705

20312

62627/62637

Discipline

1706

20304

62627/62641/62629

Discipline

1707

20312

62627/62637

Employment Conditions

1708

20304

62641/62629

Employment Conditions

20963

20304

62641/62629

Employment Conditions

1710

20305

62630

Employment Conditions

1711

20313

62641/62629

Employment Conditions

1712

20313

62641/62638

Employment Conditions

1713

20313

62638

Employment Conditions

1714

20304

62641/62629

Employment Conditions

20964

20304

62641/62629

Employment Conditions

1715

20304

62641/62629

Employment Conditions

1716

20313

62641/62629

Employment Conditions

1717

20313

62638

Employment Conditions

20965

20313

62638

Employment Conditions

1720

20313

62638

Evaluation

1721

20313

62638

Grievances

1722

20313

62638

Infringements

1723

20313

62635

Insurance

1724

20313

62638

Insurance

1725

20313

62635

Leave

1726

20304

62641/62629

Leave

1727

20304

62641/62629

Leave

1728

20313

62638

Marketing

1729

20313

62638

Meetings

1730

20313

62638

Meetings

1731

20313

62638

Moving

1732

20313

62635

Performance Management

1733

20313

62638

Performance Management

1734

20310

62635

Performance Management

1735

20313

62638

Planning

1736

20313

62638

Planning

1737

20313

62635

Planning

1738

20313

62638

Planning

1739

20313

No Class

Policy

20966

20313

62627/62628/62638

Policy

1741

20313

62627/62628/62638

Policy

1742

20313

62638

Policy

1743

20313

No Class

Procedures

1744

20313

62627/62628/62638

Procedures

1745

20313

62627/62628/62635

Procedures

1746

20313

No Class

Recruitment

20967

20313

62638

Recruitment

1748

20313

62638

Rehabilitation

1749

20313

62638

Reporting

1750

20313

62638

Reporting

1751

20313

62638

Reporting

1752

20313

62638

Reporting

1753

20313

62635

Reporting

1754

20313

No Class

Representatives

1755

20313

62638

Reviewing

1756

20313

62627/62638

Reviewing

1757

20313

62635

Reviews (decisions)

1758

20313

62638

Reviews (decisions)

1759

20313

62627/62634/62638

Reviews (decisions)

1760

20313

62627/62634/62637

Salaries

20968

20304

62641/62629

Salaries

20970

20313

62642

Salaries

20971

20311

62636

Salaries

20969

20304

62641/62629

Salaries

1763

20313

62638

Security

1764

20306

62632

Security

1765

20313

62638

Security

1766

20307

62633

Separations

1767

20304

62641/62629

Separations

1768

20313

62641/62629

Social Clubs

1769

20313

62635

Suggestions

1770

20313

62638

Suggestions

1771

20313

62635

Tendering

No class

20314 - 20317

62543 - 44

Staff Development

Note: Default class 62638 can also be used to sentence where class 62635 is indicated.

ACTIVITY

AFDA CLASS

AFDA EXPRESS CLASS 2010

AFDA EXPRESS CLASS 2019

Acquisition

No class

20317

62544

Addresses (presentations)

1962

20339

62635

Addresses (presentations)

1963

20339

62638

Advice

1964

20339

62638

Allowances

1965

20339

62638

Arrangements

1966

20339

62635

Audit

1967

20339

62638

Audit

1968

20339

62638

Authorisation

1969

20339

62638

Authorisation

1970

20339

62638

Committees

1971

20339

62638

Committees

1972

20339

62638

Compliance

1973

20339

62638

Conferences

1974

20339

62635

Conferences

1975

20339

62638

Conferences

1976

20339

62638

Conferences

1977

20339

62635

Conferences

1978

20339

No Class

Conferences

1979

20339

62638

Contracting-out

No class

20317

62544

Evaluation

1981

20339

62638

Meetings

1982

20339

62638

Meetings

1983

20339

62638

Planning

1984

20339

62638

Planning

1985

20339

62635

Planning

1986

20339

62638

Planning

1987

20339

No Class

Policy

1988

20339

62638

Policy

1989

20339

62638

Policy

1990

20339

62638

Policy

1991

20339

No Class

Procedures

1992

20339

62638

Procedures

1993

20339

62638

Procedures

1994

20339

No Class

Reporting

1995

20339

62638

Reporting

1996

20339

62638

Reporting

1997

20339

62635

Reporting

1998

20339

No Class

Reviewing

1999

20339

62638

Reviewing

2000

20339

62638

Tendering

No class

20314 - 20317

62544

Training

2011

20339

62638

Training

2012

20339

62638

Training

2013

20339

62635

Training

2014

20339

62635

Training

2015

20339

62638

Training

2016

20339

62635

Training

2017

20339

62627/62635

Training

2018

20339

62638

Training

2019

20339

62635

Training

2020

20338

62631

Training

2021

20338

62631

Procurement

This guide enables AFDA and AFDA Express (2010) classes to be mapped to AFDA Express Version 2. As a result of the review of AFDA Express (2010) functions have been merged and additional classes included to allow the earlier destruction of low value records.

The guide applies to the function of Procurement.

The guide is arranged by the function and activity business classification scheme (BCS) of AFDA. The document will be useful for agencies wishing to check the minimum retention periods in AFDA to assist in deciding whether the rolled-up AFDA Express disposal action best meets their administrative needs. It will also be a useful sentencing tool for agencies using the BCS to title records on creation.

Note: Default class 62544 can also be used to sentence where class 62543 is indicated.

ACTIVITY

AFDA CLASS

AFDA EXPRESS CLASS 2010

AFDA EXPRESS CLASS 2018

Acquisition

19477

20317

62544

Acquisition

19478

20317

62544

Acquisition

19479

20317

62543

Acquisition

19480

20317

62544

Advice

19481

20317

62544

Agreements

19482

20317

62544

Audit

 19483

20317

62544

Audit

19484

20317

62544

Authorisation

19485

20317

62544

Authorisation

19486

20317

62544

Committees

21131

20317

62544

Committees

21132

20317

62544

Complaints

21130

20317

62544

Compliance

19487

20317

62544

Construction

19488

20317

62544

Contracting-out

19489

20317

62544

Evaluation

19490

20317

62544

Evaluation

19491

20317

62544

Leasing

19492

20317

62544

Leasing

19493

20317

62544

Leasing

19495

20317

62543

Meetings

19496

20317

62544

Meetings

19497

20317

62544

Planning

19498

20317

62544

Planning

19499

20317

62543

Planning

19500

20317

62543

Policy

19501

20317

62544

Policy

19502

20317

62544

Policy

19503

20317

62544

Procedures

19504

20317

62544

Procedures

19505

20317

62543

Reporting

19506

20317

62544

Reporting

19507

20317

62544

Reporting

19508

20317

62543

Reviewing

19509

20317

62544

Reviewing

19510

20317

62543

Risk Management

19511

20317

62544

Risk Management

19512

20317

62544

Tendering

19513

20317

62544

Tendering

19514

20317

62544

Tendering

19515

20317

62544

Tendering

19516

20317

62543

Tendering

19517

20317

62544

Tendering

19518

20314

62547

Tendering

19519

20315

62548

Tendering

19520

20316

62549

Tendering

19521

20317

62544

Tendering

19522

20317

62544

Property management

Note: Default class 62671 can also be used to sentence where class 62670 is indicated.

ACTIVITY

AFDA CLASS

AFDA EXPRESS CLASS 2010

AFDA EXPRESS VERSION 2 CLASS

Acquisition

1782

20318

62664

Acquisition

1783

20328

62668

Acquisition

1784

20326

62669

Acquisition

1785

20328

62671

Acquisition

1786

20328

62671

Acquisition

20978

20320

62546/62547

Acquisition

20979

20321

62546/62548

Acquisition

20980

20322

62546/62549

Advice

20981

20328

62671

Agreements

20982

20328

62664/62668/62671

Agreements

1792

20328

62664/62668/62671

Agreements

1793

20328

62671

Appeals (decisions)

1794

20324

62667

Arrangements

1795

20328

62670

Audit

20983

20319

62665

Audit

20984

20328

62671

Audit

1797

20328

62671

Authorisation

1798

20328

62671

Authorisation

1799

20328

62671

Claims

1800

20324

62667

Claims

1801

20328

62671

Committees

1802

20318

62664

Committees

1803

20328

62671

Committees

1804

20328

62671

Compliance

1805

20328

62671

Conservation

20985

20318

62664

Conservation

1807

20325

62668

Conservation

1808

20318

62664

Construction

1809

20318

62664

Construction

20986

20325

62668

Construction

1811

20328

62671

Construction

1812

20328

62671

Contracting-out

1813

20328

62671

Disposal

1814

20318

62664

Disposal

1815

20328

62668

Disposal

20987

20320

62546/62547

Disposal

20988

20321

62546/62548

Disposal

20989

20322

62546/62549

Evaluation

1819

20328

62671

Fit-outs

1820

20318

62664

Fit-outs

20990

20325

62668

Implementation

1822

20318

62664

Implementation

1823

20325

62668

Implementation

1824

20328

62671

Implementation

1825

20328

62671

Inspections

1826

20328

62664/62668/62671

Inspections

1827

20319

62665

Installation

20991

20325

62664/62668

Insurance

1829

20328

62664/62671

Insurance

1830

20328

62670

Inventory

1831

20328

62671

Leasing

1832

20328

62664/62671

Leasing

1833

20328

62671

Leasing

20992

20328

62670

Leasing-out

1834

20328

62664/62671

Leasing-out

1835

20328

62671

Leasing-out

20993

20328

62670

Lost Property

20994

20328

62670

Lost Property

20995

20328

62671

Maintenance

1836

20318

62664

Maintenance

1837

20325

62668

Maintenance

1838

20325

62664/62668

Maintenance

1839

20319

62665

Maintenance

1840

20323

62666

Maintenance

1841

20328

62670

Maintenance

1842

20328

62671

Maintenance

1843

20328

62671

Maintenance

1844

20328

62671

Meetings

1845

20328

62671

Meetings

1846

20328

62671

Moving

1847

20328

62671

Planning

1848

20318

62664

Planning

1849

20328

62671

Planning

1850

20328

62671

Planning

1851

20328

62671

Planning

1852

20328

No Class

Policy

1853

20328

62671

Policy

1854

20328

62671

Policy

1855

20328

62671

Policy

1856

20328

No Class

Procedures

1857

20328

62671

Procedures

1858

20328

62670

Procedures

1859

20328

No Class

Reporting

1860

20318

62664

Reporting

1861

20325

62667

Reporting

1862

20328

62671

Reporting

1863

20328

62671

Reporting

1864

20328

62671

Reporting

1865

20328

No Class

Reviewing

1866

20318

62664

Reviewing

1867

20328

62671

Reviewing

1868

20328

62671

Risk Management

1869

20328

62671

Risk Management

1870

20328

62671

Security

1871

20318

62664

Security

1872

20328

62671

Security

1873

20328

62671

Security

1874

20328

62671

Security

1875

20328

No Class

Security

1876

20327

No Class

Tendering

20996

20328

62671

Tendering

1878

20328

62671

Tendering

1879

20328

62671

Tendering

20997

20328

62670

Tendering

1881

20328

62671

Tendering

20998

20320

62546/62547

Tendering

20999

20321

62546/62548

Tendering

21000

20322

62546/62549

Tendering

21001

20328

62671

Tendering

1886

20328

62671

Publication

Note: Default class 62619 can also be used to sentence where class 62618 is indicated.

ACTIVITY

AFDA CLASS

AFDA EXPRESS (2010) CLASS

AFDA EXPRESS VERSION 2 CLASS

Advice

1887

20337

62619

Agreements

1888

20337

62619

Agreements

1889

20337

62619

Agreements

1890

20332

62617

Committees

1891

20337

62618

Committees

1892

20337

62618

Compliance

1893

20337

62619

Contracting-out

No class

20317

62544

Corporate Style

1895

20337

62618

Corporate Style

1896

20337

62618

Corporate Style

1897

20337

62618

Corporate Style

1898

20337

62618

Disposal

1899

20337

626132

Disposal

1900

20337

626142

Distribution

1901

20337

62618

Drafting

1902

20337

626142/62618 2

Enquiries

1903

20337

62618

Evaluation

1904

20337

62619

Evaluation

1905

20337

62619

Intellectual Property

1906

20337

62619

Intellectual Property

1907

20337

62619

Joint Ventures

1908

20337

62619

Joint Ventures

21002

20333

62547

Joint Ventures

1910

20334

62548

Joint Ventures

21003

20335

62549

Joint Ventures

1912

20337

62550

Marketing

1913

20337

62619

Marketing

1914

20337

62618

Marketing

1915

20337

62618

Meetings

1916

20337

62619

Meetings

1917

20337

62619

Planning

1918

20337

62618

Planning

1919

20337

62618

Planning

1920

20337

62618

Planning

1921

20337

62618

Planning

1922

20337

62618

Planning

1923

20337

No Class

Policy

1924

20337

62619

Policy

1925

20337

62619

Policy

1926

20337

62619

Policy

1927

20337

No Class

Procedures

1928

20337

62618

Procedures

1929

20337

62618

Procedures

1930

20337

No Class

Production

1931

20329

62613

Production

1932

20330

62614

Production

21188

20329

62613

Production

1934

20329

62613

Production

1935

20329

62615

Production

1936

20337

62615/62616

Production

21189

20331

62613/62619

Production

1938

20336

62618

Reporting

1939

20337

62619

Reporting

1940

20337

62619

Reporting

1941

20337

62618

Reporting

1942

20337

No Class

Research

1943

20337

626182

Research

1944

20337

62619

Reviewing

1945

20337

62619

Reviewing

1946

20337

62618

Risk Management

1947

20337

62619

Risk Management

1948

20337

62619

Risk Management

1949

20337

62619

Stocktake

1950

20337

62618

Tendering

No class

20314 - 20317

62543 - 62544

Note 2: refer to ‘For’ statement under class number provided

Occupational Health and Safety

Note: Default class 62652 can also be used to sentence where class 62651 is indicated.

ACTIVITY

AFDA CLASS

AFDA EXPRESS (2010) CLASS

AFDA EXPRESS VERSION 2 CLASS

Accidents

1619

20460(Reports) / 20463(Register)

62648

Accidents

1620

20467

62652

Accidents

1621

20464

62649

Accidents

1622

20467

62652

Advice

1623

20467

62651

Agreements

1624

20467

62652

Agreements

1625

20467

62652

Appeals (decisions)

1626

20467

62652

Audit

1627

20467

62652

Audit

1628

20467

62652

Authorisation

1629

20467

62652

Authorisation

1630

20467

62652

Cases

1631

20456

62645

Committees

1632

20467

62652

Committees

1633

20467

62652

Committees

1634

20467

62652

Compliance

1635

20467

62652

Compliance

1636

20467

62652

Compliance

1637

20467

62652

Compliance

1638

20467

62650

Compliance

1639

20457

62646

Compliance

1640

20457

62646

Compliance

1641

20465

62652

Contracting-out

No class

20317

62544

Evaluation

1643

20467

62652

Health Promotion

1644

20467

62652

Health Promotion

1645

20467

62652

Health Promotion

1646

20467

62646

Implementation

1647

20467

62652

Inquiries

1648

20466

62650

Inspections

1649

20459

62646

Inspections

1650

20466

62650

Inspections

1651

20457

62646

Meetings

1652

20467

62652

Meetings

1653

20467

62652

Planning

1654

20467

62644/62652

Planning

1655

20467

62644/62652

Planning

1656

20467

No Class

Policy

1657

20467

62644/62652

Policy

1658

20461

62647

Policy

1659

20467

62644/62652

Policy

1660

20467

62644/62652

Policy

1661

20467

No Class

Procedures

1662

20458

62644/62646

Procedures

1663

20467

62652

Procedures

1664

20467

62644/62652

Procedures

1665

20467

No Class

Reporting

1666

20467

62644/62652

Reporting

1667

20467

62652

Reporting

1668

20467

No Class

Representatives

1669

20467

62651

Representatives

1670

20467

62651

Representatives

1671

20467

62651

Research

1672

20467

62652

Research

1673

20467

62652

Reviewing

1674

20466

62650

Reviewing

1675

20467

62652

Risk Management

1676

20457

62646

Risk Management

1677

20462

62648

Risk Management

1678

20457

62646

Standards

1679

20467

62652

Tendering

No class

20314 - 20317

62543 - 62544

Strategic Management

Note: Default class 62605 can also be used to sentence where class 62604 is indicated.

ACTIVITY

AFDA CLASS

AFDA EXPRESS CLASS 2010

AFDA EXPRESS CLASS 2019

Advice

21004

20342

62605

Agreements

2022

20342

62602/62605

Agreements

2023

20342

62604/62605

Audit

2024

20341

62603

Audit

2025

23042

62603

Committees

2026

20340

62602

Committees

2027

20341

62603

Committees

2028

20342

62603

Committees

2029

20342

62605

Compliance

2030

20342

62605

Contracting-out

No class

20317

62544

Customer Service

2032

20342

62605

Customer Service

2033

20342

62605

Evaluation

2034

20342

62605

Fraud

2035

20342

62605

Fraud

2026

20342

62605

Grant Funding

2037

20342

62605

Implementation

2038

20342

62605

Legislation

2039

20340

62605

Meetings

2040

20342

62605

Meetings

2041

20342

62605

Meetings

2042

20342

62605

Performance Management

21005

20340

62602

Performance Management

21006

20342

62605

Planning

2044

20340

62602

Planning

2045

20342

62605

Planning

2046

20342

62605

Planning

2047

20342

62604

Planning

2048

20342

No Class

Policy

2049

20340

62602

Policy

2050

20342

62602

Policy

2051

20342

62605

Policy

2052

20342

No Class

Procedures

2053

20342

62605

Procedures

2054

20342

62604

Procedures

2055

20342

No Class

Reporting

2056

20340

62602

Reporting

2057

20342

62605

Reporting

2058

20342

62605

Reporting

2059

20342

No Class

Reporting

2060

20342

62605

Research

2061

20342

62605

Research

2062

20342

62605

Reviewing

2063

20341

62603

Reviewing

2064

20342

62605

Risk Management

2065

20342

62605

Risk Management

2066

20342

62605

Standards

2067

20342

62605

Tendering

No class

20314 - 20317

62543 - 62544