The Building trust in the public record (BTPR) policy has three key requirements:
- manage information assets strategically with appropriate governance and reporting
- implement fit-for-purpose information management processes, practices and systems
- reduce areas of information management inefficiency and risk.
Each key requirement has a mandatory policy action and several recommended policy actions associated with it. In total there are 17 policy actions.
How policy implementation is scored
National Archives assesses implementation of BTPR policy based on each agency's Check-up survey responses. The relevant Check-up survey questions are mapped to the policy actions. The responses are then converted to a numerical value between 1 and 5. Where multiple questions map to one policy action, these are collated and averaged to provide a single 'combination' score.
The responses to the Check-up survey are used to calculate scores for each of the 17 policy actions. These action scores are then combined to produce a score for each of the three key requirements, known as a key requirement index.
The scores for these indexes and the individual actions are used to sort agencies into separate categories including whether they are at risk of not implementing the policy.
Categories of policy implementation
We identity risk as follows:
High risk: if three scores lower than 3.0 in the key requirements indexes and scores lower than 2.0 for two or more policy actions.
Medium risk: where an agency scores below 3.0 for any two indexes and scores below 2.0 for at least two policy actions.
Low risk: if they scored below 3.0 for one policy index and scored below 2.0 for two policy actions.
Minimal risk: if all index scores are 3.0 or above, regardless of how many individual policy actions remain incomplete.
Policy compliant: if all index scores are 4.0 or above, regardless of how many individual policy actions remain incomplete.
NOTE: The mapping is based on the policy action items and Check-up questions used during 2021- 2025 period of the policy. Revised mapping will be available for the policy extension (2026-2028) that incorporates the updated policy actions and whatever revised Check-up survey is implemented.