How items come into our care
Our collection is the largest single body of records documenting Australia's history.
We hold more than 40 million items in 42,000 series.
The records feature documents and items from up to 10,000 past and present Australian Government agencies and significant Commonwealth persons who served the Australian Government.
In 2017–2018 Australians viewed more than 22 million pages through the Archives' online collection database.
In most cases, Australian Government agencies and significant Commonwealth persons send us items. We assess them and then decide if they will be part of the collection.
Accepted items are preserved and made available to researchers and the public over time.
Learn more about:
Organising our holdings
We use the Commonwealth Record Series (CRS) System to control and organise government agency records.
We track, register and describe records series and items for government agencies using our main online database, RecordSearch.
The CRS System features 4 main elements:
- agencies and persons
These details mean we can record:
- where information comes from
- who is involved in its creation
- the context for its creation
Refer to the CRS Manual for more information on the CRS System.
We have storage facilities across Australia and our holdings are growing.
High quality storage of records is one of our key preservation strategies.
The Standard for the physical storage of Australian Government records outlines the requirements for the long-term storage of archival materials.
Preserving our collection
We have 2 main strategies for preserving records:
- Provide controlled storage conditions for all record formats.
- Treat formats and records most at risk.
Learn about how we preserve the collection.
Securing our records
We safeguard our records' physical security to ensure their authenticity, reliability, integrity and proper use.
How we manage disasters and risks
We plan for disasters and risks. Under the Archives Act 1983, we must conserve and preserve the collection and protect records from damage or destruction. This is a core part of our work.
The National Disaster Preparedness and Recovery Strategy for Archival Records (PDF 311KB) details how we manage risk and disasters.
For more information about what we must do as an executive government agency, refer to: