How to apply

Apply online by uploading your resume as well as a statement of claims up to 1000 words.

1. Make sure you're eligible

Read our information to check if you are eligible to work with us.

2. Do your research

Learn as much as you can about the role by visiting our website and speaking with the contact officer.


Check the Australian Public Service (APS) or Executive Level (EL) classification of the role you are interested in. Choose 3 or 4 of the most relevant capabilities listed in the role's classification to address in your statement of claims.

Check the Australian Public Commission's advice for applying for jobs in the Australian Public Sector.

3. Note the closing date

This closing date is listed on the job advertisement and e-recruitment system.

The date and time are based on Australian Eastern Standard Time (AEST).

If you think your situation warrants an extension, contact the officer listed on the position description before the closing date. Extensions are not guaranteed.

4. Write your statement

Your statement of claims is your chance to show your skills, outline your understanding of the role, and explain why you are the right candidate.

Your statement must be 1000 words or less. We recommend creating your statement as a Word document before pasting into the online application.

Start with why you are interested in the role and why you want to work at the National Archives.

Think about the 3 or 4 relevant capabilities you found in your research and describe how your skills and experiences fit those capabilities.

Provide examples of work that shows you have experience in meeting the performance expectations for those capabilities, or that you have the potential to develop the skills needed to meet those expectations.

Structuring your statement

You can use the the STAR method:

  • Situation - What was the situation?
  • Task - What tasks were involved?
  • Action - What actions did you take?
  • Result - What were the results of those actions?

Or you can use the What, How and Why framework:

  • What you did
  • How you did it
  • Why you did it that way

Give real examples rather than vague statements.

Discuss what you will bring to the role and the difference you will make to the team.

Include a brief summary sentence and end by mentioning that your resume has more information.

5. Edit your statement

You only have 1000 words, so make sure you are not repeating too much information from your resume.

Run a spell check to look for typos and ask someone else to read through your statement before submitting it.

6. Write your resume

Your resume should include the following information:

  • your personal contact details
  • an outline of your employment history starting with your current employer and including the dates of your employment and your key duties
  • your educational qualifications
  • professional memberships.

7. Nominate referees

Your application needs to include the names and contact details of 2 referees. Referees might be asked to comment on your work performance and personal character. Your current supervisor should be your primary referee.

The selection advisory committee might contact your referees during the hiring process.

You do not need to give us written referee reports with your application unless the advertisement has asked for them.

8. Lodge your application

Apply online through our e-recruitment system.

9. RecruitAbility

The National Archives participates in the APS RecruitAbility Scheme.

Applicants with disability will progress to a further stage of the recruitment process when they opt into RecruitAbility and meet the minimum requirements for the role.

RecruitAbility uses the APS definition of disability for employment-related purposes.

See the APSC RecruitAbility website for more information on the scheme.

Opting into RecruitAbility

Declaring that you have a disability will not automatically include you in RecruitAbility.

To participate in the scheme, tick the 'opt in' box in the Diversity section of the application form.

Reasonable adjustment

Please ensure that your application includes any reasonable adjustments you will need to complete assessment activities.

You will have access to these reasonable adjustments whether or not you opt into RecruitAbility.