ADVISORY BODIES The core business of managing the deliberations and administrative activities of statutory and non-statutory bodies established to provide independent advice to the Minister, government and the supporting agency. These bodies represent stakeholder communities and provide informed advice and guidance responding to issues as requested or as required in their charters. Covers advisory body meetings, advising and reporting on results of deliberations including consulting and liaising with interested parties through forums, conferences, workshops, visits and formal submissions. Includes managing the nomination, appointment and separation of advisory board members. Also includes the provision of secretariat support to advisory body members such as arranging meetings, organizing travel, arranging allowances and remuneration for duties performed and carrying out research. Excludes governing bodies that are a part of the management structure of an organization established to direct and support good governance practices. Core business note: Advisory bodies support the policy development, decision making and service delivery activities of government by providing informed and independent advice. Unlike Governing Bodies they have no executive or decision making powers and play no role in an agency’s governance activities. This core business includes such advisory body related activities as: providing advice to the Minister, the government and the supporting agency; supporting the development of addresses (presentations); arranging conferences and supporting members’ attendance at conferences; undertaking consultations with interested parties; administering members’ disclosures of interest; managing meetings of advisory bodies and their committees; managing membership of advisory bodies (ie appointments and separations); and administering members’ remunerations arrangements. The performance of the core business is supported by routine administrative tasks such as: making arrangements to support journeys and visits; managing media relationships; planning, researching, reporting and reviewing; and developing policies and procedures. For managing the administration of governing bodies such as boards, trusts, councils, commissions etc, use GOVERNING BODIES. For managing the acquisition of goods and services and tendering and contracting arrangements to support the advisory bodies core business, use PROCUREMENT. For accidents involving advisory body members on agency premises, use OCCUPATIONAL HEALTH & SAFETY and for accidents involving members of the public, use COMPENSATION. For managing financial transactions supporting advisory bodies activities, use FINANCIAL MANAGEMENT. Activity 21135 The following significant records documenting the advisory bodies core business: advice received or provided to the Minister, the Government and the agency by advisory bodies in accordance with their charter and terms of reference; addresses made by the advisory body Chairpersons and Deputy Chairpersons; consultation issues papers and reports documenting outcomes of consultations; master set of advisory body media releases; minutes and supporting records of meetings of advisory bodies; membership records (appointments and separations of members); policies supporting the administration and operations of advisory bodies (eg charters and terms of reference); and formal reports of advisory bodies and their committees. Retain as national archives For advisory body records that do not fall into the significant category of 21135, use ADVISORY BODIES – 21136. For advice provided to the Minister, the Government or the agency, provided in the form of a report, or undertaken as a review, use ADVISORY BODIES – 21135. For submissions received as part of a consultation process, use ADVISORY BODIES – 21136. NORMAL 21136 Records documenting: routine operational administrative tasks supporting the core business; and advisory body activities other than those covered in class 21135. Destroy 10 years after action completed NORMAL