The Administrative Functions Disposal Authority (AFDA) sets out requirements for keeping or destroying records of administrative business performed by most Australian Government agencies. This includes functions such as finance, human resources, procurement and publications management.
AFDA Express is a streamlined version of AFDA. It is an easier, quicker and cheaper option for agencies to use.
There are only 88 classes to choose from in AFDA Express, compared with 1068 in AFDA. Several AFDA classes with similar retention periods have been merged to form one AFDA Express class with an equal or longer retention period.
There is no requirement for agencies to use AFDA Express, and the full version of AFDA is still current and available for use.
To understand when to use AFDA (or AFDA Express) to sentence a record, ask yourself, 'Is this something that only my agency does, or is it something that most agencies do?' If the record documents business that is unique to your agency, then you should use a more specific records authority developed for your agency. If the record documents an administrative function that many agencies perform, then AFDA or AFDA Express is likely to apply.
Your agency can choose the authority which best suits its operational environment.
There are three choices:
Agencies that create large quantities of particular types of low-level records can use the shorter retention period in AFDA for selected types of records and AFDA Express for the balance.
As well as the AFDA full pdf download (pdf, 1.9mb), AFDA is available in the following formats:
The XML and Excel files are versions of AFDA which may be useful for uploading into information systems. They contain information on the
for each disposal class.
They do not contain the full information which is available in the pdf versions, including the introductory information. These files should be used in conjunction with the pdf versions.