The Administrative Functions Disposal Authority (AFDA) sets out requirements for keeping or destroying records of administrative business performed by most Australian Government agencies. (eg Financial Management and Personnel)

Amendments in 2010 reflect changes in legislation and other records management requirements and include a new business of Procurement.

AFDA Express, a new streamlined version of AFDA is also available.  AFDA Express  is easier, quicker and cheaper for agencies to use.

AFDA Express is a new streamlined version of the Administrative Functions Disposal Authority (AFDA) which sets the requirements for keeping or destroying records of administrative business performed by most Australian Government agencies. AFDA Express includes all of the records in AFDA and is consistent with the approach now used for agency records authorities. 

AFDA Express is easier, quicker and cheaper for agencies to use.

This general records authority sets out the retention and destruction requirements for all administrative and core business records of both statutory and non statutory advisory bodies. It covers developing and reporting on advice including supporting consultation, membership records, records of meetings and other supporting administrative records.

This general records authority sets out the requirement for keeping, destroying and transferring day-to-day administration and operational records of an agency’s governing body such as providing secretariat and administrative support, minutes of meetings, arrangements for travel, leave entitlements, allowances, remunerations and membership appointment and separation records.

This draft authority is aimed at Commonwealth agencies that administer grant programs. It has a similar format to the new AFDA Express, with aggregated classes to assist sentencing projects.
 
Will it help you to appropriately sentence all your grant program records?
 
Please provide comments to Rod Covell: rod.covell@naa.gov.au or (02) 62123425 by COB 31 August.

This disposal authority allows agencies to destroy a range of source records that are no longer needed once they have been copied, converted or migrated, provided equivalent reproductions are maintained and there are no special requirements to retain the source records. It also sets conditions for the proper management of copying, conversion and migration processes, the reproductions that are generated through those processes, and the source records themselves. The General Disposal Authority for source records both replaces and expands the coverage of GDA 22, which applied only to records of short-term value that had been copied.

This disposal authority allows and sets conditions for the disposal of encrypted records created during online security processes. It includes encrypted versions of inbound and outbound electronic transactions.

This authority permits agencies to transfer the custody or ownership, as appropriate, of Personal Security Files (PSFs) to State and Territory agencies or police forces in accordance with the Australian Government Protective Security Manual (PSM). Related to broader arrangements to extend the use of the PSM to State and Territory bodies, the authority facilitates the portability of PSFs for employees who move to other jurisdictions and require security clearances. The authority will be of most relevance to agency security advisers and staff responsible for managing PSFs

This disposal authority covers records relating to the collection, interpretation and analysis, and distribution of intelligence material related to the security of Australia and Australians. It can be used by any Australian Government agency and covers records created by or received by the Australian Government from domestic or foreign sources.

This disposal authority relates to the Commonwealth of Australia versus Cockatoo Island Dockyard arbitration proceedings. This authority is an exception to the general coverage of the other GDAs as it only relates to specific agencies concerned with the case.

The provisions of this Authority are consistent with the requirements of the Data Matching Program (Assistance and Tax) Act 1990 and the voluntary guidelines issued by the Privacy Commission on the use of data matching in the Commonwealth.

This disposal authority covers the transfer of custody and ownership of records to contractors providing services on behalf of, or to, government under outsourcing arrangements. The authority is included in Records Issues for Outsourcing which provides guidelines for agencies about their responsibilities for records management when employing contractors.