Records management

Why records matter

Records are an essential tool of good business and efficient administration. They provide:

  • information for planning and decision-making
  • evidence of government accountability

and are often subject to specific legal requirements.

For government agencies, records document what is done and why. They provide evidence of communications, decisions and actions.

In the long term, some of the records your agency makes will be retained as national archives and so become part of Australia's documentary heritage.

What's new on the records management pages

New productsBusiness System Assessment Framework and the Minimum Metadata Set

Online survey – We would like to thank all agencies who participated in the 2016 National Archives' Survey of Information and Records Management Practices in Australian Government Agencies.

The online survey is now closed and we have commenced analysis of the data provided by agencies. A comparative, de-identified report of results from the survey will be distributed to all participating agencies, in early June. For any questions, please contact us on

The Eligibility to join a Commonwealth superannuation scheme disposal freeze has been extended.

Advice on1 January 2016 target

GRA 31 revisedGeneral Records Authority 31 (GRA 31) Destruction of source or original records after digitisation, conversion or migration.

New policyDigital Continuity 2020

A records retention notice concerning records relating to the use of Aqueous Film Forming Foams (AFFF) has been issued.

General Records Authority 36 (GRA 36) has been issued covering contracts under seal/deeds.

Legislation, policies, standards, advice and your agency's accountability lists whole of government sources that impact on the information and records management responsibilities of most Commonwealth entities.

New advice for protecting online information and cloud computing.

Interactive digital information management capability matrix with links to resources.

Is your agency going through machinery of government changes (MoG)? See our advice on transferring records following administrative change.

Managing your agency's information, records, data or transfer of appropriations during periods of MoG – a series of videos of expert speakers from the Australian Public Service Commission, National Archives and Department of Finance.

National Archives Preservation Facility

Preserving your history for the future

The construction of the National Archives Preservation Facility (NAPF) in Canberra is an exciting evolution for the Archives. It will ensure the preservation of our irreplaceable collection continues into the future.

There will be disruption to access to the Canberra-based collection from 30 October 2016 to 1 July 2017, as we relocate 15 million records from multiple repositories and rehouse them in the NAPF.

More information is available on the National Archives Preservation Facility page.

Pathways and strategies for the future of e-government

National Archives eLearning modules

2016 training calendar now available

Dates and locations available until December 2016. Please see our training and events calendar for more details and registration.

Try our new SmartForm to instantly register and pay online now.

Copyright National Archives of Australia 2016