Secure and store
How best to secure and store records depends on whether they are physical or digital. Physical records can be secured by keeping them in vaults and warehouses with appropriate access, temperature and humidity controls. For digital records, a range of sophisticated technology can be used. Electronic storage can save space and costs, but digital records may be more susceptible to inappropriate access.
Protecting online information outlines a number of practical measures on how to secure online business information from unauthorised access or alteration.
Business continuity and disaster recovery
Your agency will also need to consider how it will deal with any disaster that threatens its records. Loss of records can disrupt your business, as information about decisions and outcomes may no longer be available. In order to continue functioning, it is important that your agency considers what business continuity and disaster recovery plans need to be in place in the event of a disaster.
If you have records stored with the National Archives, Storage and charging at the National Archives provides further information.
Cloud computing explains the information management issues associated with cloud computing and lists contractual requirements for business information in the cloud.
Outsourcing digital data storage provides information on storing Commonwealth records in data centres, digital repositories and the cloud.