Appendix I – Consultancies, advertising and market research

The Archives engages consultants when the expertise required is not available within the organisation or when the specialist skills required are not available without diverting resources from other higher-priority tasks. In accordance with procurement guidelines, consultants are selected by advertisement, panel arrangements or select tendering.

During 2007–08, 26 new consultancy contracts were entered into, involving a total actual expenditure of $473,000. In addition, nine ongoing consultancy contracts were active during 2007–08, with a total expenditure of $234,000. The main areas in which consultants were engaged during the year were testing and analysis services.

Advertising and market research amounts paid in 2007–08

Advertising is used to publicise the Archives’ exhibitions and events. No advertising contracts were let in 2007–08. The Archives’ advertising strategies were designed and conceived in-house.

Media advertising organisations paid $1,500 or more(including GST) in 2007–08

Media advertising company hma Blaze was paid $126,280 (including GST) by the Archives in 2007–08. This amount included the cost of advertising in the media.

Table 32 – Consultancy contracts let for amounts of $10,000 or more (including GST), 2007–08

Consultant	Description	Contract price ($)	Note 1	Note 2
Bluetorch Branding Pty Ltd	Review of the Archives’ branding strategy	26 650	B	B
Enicash Pty Ltd	Business analysis services in relation to the Archives’ requirements for a media asset management solution	67 760	C	B
Enterprise Knowledge Pty Ltd	Review of recordkeeping products	22 374	B	C
GHD Pty Ltd	Performance audit and review of the Archives’ comprehensive facilities management contract	28 231	B	C
KMR Consulting Pty Ltd	Review of recruitment and selection arrangements	22 000	B	C
KMR Consulting Pty Ltd	Review of People and Corporate Support Section structure	24 500	C	C
Leslie Whittet and Associates	Development and testing of the second round of business continuity planning scenarios	34 500	C	B
RN McLeod	Review of access procedures	21 631	C	C
Thylacine Design and Project Management Pty Ltd	Design and documentation relating to the development of the Archives’ exhibition Shell-shocked: Australia after Armistice	18 975	B	B
Total		266 621

Note (1) Explanation of selection process terms drawn from the Commonwealth Procurement Guidelines (January 2005):

B Select tender: A procurement procedure in which the procuring agency selects which potential suppliers are invited to submit tenders in accordance with the mandatory procurement procedures.

C Direct sourcing: A procurement process, available only under certain defined circumstances, in which an agency may contact a single potential supplier or suppliers of its choice and for which conditions for direct sourcing apply under the mandatory procurement procedures.

Note (2) Justification for decision to use consultancy:

B Need for specialised or professional skills.

C Need for independent research or assessment.