Records Authority 2013/00248555

Department of Regional Australia, Local Government, Arts & Sport
Records relating to the grant of the City of Canberra Coat of Arms

18 June 2013

This is an accurate reproduction of the authorised records authority content, created for accessibility purposes.

Introduction

This authority gives the Department of Regional Australia, Local Government, Arts and Sport permission under the Archives Act 1983 to transfer the custody of records relating to the grant of the City of Canberra Coat of Arms to the Australian Capital Territory Government (ACT Government).

The City of Canberra Coat of Arms was granted to the Federal Capital Commissioners in their corporate capacity and their successors in 1928. The Federal Capital Commission was the body responsible for what was then the Federal Capital Territory between 1925 and 1930. As a gesture to mark the centenary of Canberra, the Commonwealth Government decided to transfer the custody of these significant records to the ACT Government.

This authority is issued with the consent of the Secretary of the Department of Regional Australia, Local Government, Arts and Sport.

Application of this authority

  1. This Records Authority authorises the transfer of custody of records relating to the grant of the City of Canberra Coat of Arms, subject to the conditions outlined below.
  2. The Department of Regional Australia, Local Government, Arts and Sport agrees that the National Archives will ensure that the conditions of transfer specified below are carried out in agreement with the ACT Government.

Conditions of Transfer

Records transferred under this Authority remain the property of the Commonwealth, are subject to the provisions of the Archives Act 1983, and:

  • are to be stored and handled by the ACT Government in a manner that will promote their preservation;
  • are to be stored and handled by the ACT Government in a manner that will promote continuing fair and equitable access to them by all;
  • are to be made available to the public by the ACT Government in accordance with legislative requirements;
  • are to be insured by the ACT Government for loss or damage for a value and under conditions equivalent to applicable Commonwealth insurance coverage at the time of transfer;
  • are not to be destroyed, altered (except for their ultimate preservation), or otherwise disposed of without the written approval of the ACT Government, the responsible Australian Government department and the National Archives.

Contact information

For assistance with this authority or for advice on other recordkeeping matters, please contact National Archives' Agency Service Centre.

Queen Victoria Terrace
Parkes ACT 2600

PO Box 7425
Canberra Mail Centre ACT 2610

Email: recordkeeping@naa.gov.au
Website: www.naa.gov.au

Authorisation

Person to whom notice of authorisation is given:

Glenys Beauchamp
Secretary, Department of Regional Australia, Local Government, Arts and Sport
GPO Box 803
Canberra ACT 2601

Purpose:

Authorises the transfer of custody of records in accordance with Section 24(2)(b) of the Archives Act 1983

Application:

Records relating to the grant of the City of Canberra Coat of Arms.

This authority gives permission for transfer of custody of the records described. This authority will apply only with the consent of the agency currently responsible for the business documented in the records described.

David Fricker
Director-General
National Archives of Australia

18 June 2013

Classes

Grant of the City of Canberra Coat of Arms

Class no Description of records Disposal action
61396

Records of accession series CP188/1 relating to the grant of the City of Canberra Coat of Arms specified below:

National Archives Item NoNational Archives Item BarcodeItem Description
111427613Royal Warrant granting armorial bearings for the Federal Capital Commissioners and the City of Canberra
26974011Grant of Arms by the College of Arms to the Federal Capital Commissioners for use by the Federal Capital Commission and the City of Canberra
2A6974390[red leather despatch box that contained the Grant of Arms by the College of Arms to the Federal Capital Commissioners for use by the Federal Capital Commission and the City of Canberra]
36974012Grant of Supporters to the Arms by the College of Arms to the Federal Capital Commissioners for use by the Federal Capital Commission and the City of Canberra
3A6974391[red leather despatch box that contained the Grant of Supporters to the Arms by the College of Arms to the Federal Capital Commissioners for use by the Federal Capital Commission and the City of Canberra]
46974013Impress seal with matrix bearing arms of the Federal Capital Commission and the City of Canberra

Transfer custody to the ACT Territory Records Office.

See the Application Note for conditions.

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