Information Management Standard
Well-managed business information is a valuable asset that contributes to good government through:
- supporting efficient business
- informing decision-making
- demonstrating government accountability and transparency
- assisting to mitigate risks
- adding economic value; and
- protecting rights and entitlements.
The Information Management Standard assists Australian Government agencies to create and manage business information effectively by outlining:
- principles for well-managed information within the Australian Government jurisdiction
- the National Archives of Australia’s expectations for the management of business information to enable agencies to meet business, government and community needs and expectations.
The Standard is consistent with the key concepts and principles of Australian Standard AS ISO 15489.1 (2017) - on Records Management. and is part of a framework that includes implementation guidelines.
The Standard is based on the following eight Principles that provide the foundation for well-managed business information:
Principle 1: Business information is systematically governed
Principle 2: Necessary business information is created
Principle 3: Business information is adequately described
Principle 4: Business information is suitably stored and preserved
Principle 5: How long business information should be kept is known
Principle 6: Business information is accountably destroyed or transferred
Principle 7: Business information is saved in systems where it can be appropriately managed
Principle 8: Business information is available for use and reuse
The National Archives will review how agencies are performing against the Standard as part of its regular survey and evaluation of the Australian Government information management environment.
The implementation guidelines assist agencies to achieve the recommended actions for each of the Principles in the Standard. They provide some additional information on the action as well as links to more detailed supporting advice on the Archives' website.
The guidelines also contain selected references to related Digital Continuity 2020 Policy targets.
The following guidelines have been released:
- Principle 1: Business information is systematically governed
- Principle 3: Business information is adequately described
- Principle 5: How long business information should be kept is known
- Principle 6: Business information is accountably destroyed or transferred
The Archives will progressively release guidance for the remaining Principles, with updated advice expected to be available between October - November 2018. We welcome feedback on areas where further advice would be useful to agencies.
The Standard does not prescribe how agencies should meet the Principles, agencies can implement the actions to meet the needs of their unique business and information environments.
For further information about the Standard and implementation guidance contact the Agency Service Centre
Royal Commission into Institutional Responses to Child Sexual Abuse
The Royal Commission into Institutional Responses to Child Sexual Abuse issued its final report in December 2017. The report recommended five principles for records and recordkeeping relating to child safety and wellbeing, including child sexual abuse.
To assist with implementation by Australian Government agencies, the National Archives has mapped the principles recommended by the Royal Commission to the most relevant principles and recommended actions of the Information Management Standard.
- Information Management Standard
- Information Management Standard (PDF)
- Implementation guideline – Principle 1: Business information is systematically governed
- Implementation guideline – Principle 3: Business information is adequately described
- Implementation guideline – Principle 5: How long business information should be kept is known
- Implementation guideline – Principle 6: Business information is accountably destroyed or transferred