Information Management Standard
Well-managed business information is a valuable asset that contributes to good government through:
- supporting efficient business
- informing decision-making
- demonstrating government accountability and transparency
- assisting to mitigate risks
- adding economic value; and
- protecting rights and entitlements.
The Information Management Standard assists Australian Government agencies to create and manage business information effectively by outlining:
- principles for well-managed information within the Australian Government jurisdiction
- the National Archives of Australia’s expectations for the management of business information to enable agencies to meet business, government and community needs and expectations.
The Standard is consistent with the key concepts and principles of International Standard ISO 15489 (2016) Records Management.
The Standard is based on the following eight Principles that provide the foundation for well-managed business information:
Principle 1: Business information is systematically governed
Principle 2: Necessary business information is created
Principle 3: Business information is adequately described
Principle 4: Business information is suitably stored and preserved
Principle 5: How long business information should be kept is known
Principle 6: Business information is accountably destroyed or transferred
Principle 7: Business information is saved in systems where it can be appropriately managed
Principle 8: Business information is available for use and reuse
The National Archives will review how agencies are performing against the Standard as part of its regular survey and evaluation of the Australian Government information management environment.
This Standard is part of a framework that includes implementation guidelines linking the recommended actions to additional detail and technical guidance on our website. The Archives will progressively release guidance for each of the Principles over the next few months. Additional advice will be created in the second half of the year to address any gaps in our existing advice. We welcome feedback on areas where further advice would be useful to agencies.
The Standard does not prescribe how agencies should meet the Principles, agencies can implement the actions to meet the needs of their unique business and information environments.
For further information about the Standard and implementation guidance contact the Agency Service Centre