Check-up PLUS 2018
National Archives' new online survey tool, Check-up PLUS, is open for submissions.
Designed to collect data on Australian Government agencies' information management capabilities and behaviours, Check-up PLUS will allow agencies to:
- track their progress against a variety of best practice information management behaviours
- develop plans and undertake projects that progress their information and data management maturity
- advise Archives of their RNA holdings and transfer plans, and
- manage their contact details online.
Tips on completing your survey submission
- Make sure you can access the survey. Your agency's Check-up PLUS coordinator will receive logon details in an email from ORIMA Research. If you require access to Check-up PLUS, contact your agency's co-ordinator. If you are the coordinator and are unable to access the survey, contact us.
- Start early. You'll need to gather some information to answer the survey questions so it is best you log on early and familiarise yourself with the questions.
- Talk to your stakeholders and your agency head so everyone is aware of the survey and their role in completing your submission.
- You'll find the submission button on the final page of the survey. The button will become active when you have completed all sections of the survey.
- Once your coordinator has marked the survey as 'Ready for Approval', an automatic email with a link to the survey will be sent to your 'Approver' (Head of Agency). Your 'Approver' can then view your survey answers, approve or not approve the survey, and submit your response to the Archives.
The Archives will analyse the survey data to gauge digital information management performance and behaviour of Australian Government agencies. The findings will inform the annual report to the Minister as required under the Digital Continuity 2020 Policy, and the Archives will make this report available to agencies.
Data gathered on the volume of information and the cost of its management to whole of Australian Government, will provide a holistic understanding of the dynamics of modern information management.
Reducing red tape
From 1 July 2018 Check-up PLUS will replace both Check-up Digital and the triennial Survey of Information and Records Management Practices. This will reduce red tape and resources required in agencies and the Archives.
Agencies will complete the full survey every second year commencing from 2018, with a subset of core questions to be answered in alternate years. Each year we will use the same tool, which will automatically update to provide the right version to agencies for submission.
Digital Continuity 2020 Statement
In 2017 annual reporting requirements under the Digital Continuity 2020 Policy consisted of a short online survey, the 'Digital Continuity 2020 Statement'. The survey comprised a number of brief statements designed to gauge agencies' progress against the Digital Continuity 2020 principles, and replaced the requirement for agencies to report against Check-up Digital.
The whole-of-government snapshot is available here.
Decommissioning Check-up Digital
With the implementation of the new agency survey tool, Check-up Digital will be decommissioned. Access to Check-up Digital has been restricted in preparation for decommissioning and preparing the data for archiving. We are no longer creating new users however, coordinators can still log on to the tool until the end of September 2018 to download reports and agency data. If you don't have an existing log-on, you can contact the Agency Service Centre and request a copy of your agency reports or data download.
Check-up Digital 2016 (PDF, 420KB) – assessment content from Check-up Digital, available under a Creative Commons BY 4.0 (CC–BY-NC 4.0) licence.
If you have questions about the new survey or accessing your existing Check-up Digital data, contact the Agency Service Centre.