Planning and design
Planning and design is undertaken after you have analysed and quantified gaps between the current and future states. This phase plans how the new business environment will be structured and will operate in the future state vision.
Features and tasks
Agencies will approach this phase in different ways. Your project’s gap analysis will inform your planning and design and address your specific requirements.
This phase can be challenging as you need to balance any new features and tasks with your agency’s available resources and existing infrastructure.
The planning and design features and tasks are accomplished through researching user needs, consulting stakeholders and using internal skills and expertise. It is also the ideal stage to identify and assign roles.
Data flow and data architecture
Document the required data flow for the system or agency and the business rules applied to the data. This includes the flow of data to and from:
Document the solution that uses systems and architecture to:
Deliver solutions that address:
Document the state of access, authentication, security rules and processes required
Data integration plan
Document the way in which applications will communicate with each other and external parties. This includes:
Data migration plan
Document the process of moving data from the current to a new system. A successful data migration includes:
System retirement plan
Document the decommissioning of legacy applications and data stores following the implementation of new applications for data integration or exchange.
The system retirement plan must ensure that decommissioned applications and data meet storage and retention guidelines.
Document your agency's metadata management. This includes:
When designing an application or system your agency needs to consider:
- increasing data value through unified systems
- reducing data complexity
- making data more available
- ensuring data quality
- assessing data interoperability – whether it can be shared between agencies and with the public
- risks and dependencies.
Planning and design requires a range of skills and competencies from different sections across your agency.
Key participants may include: