Current state assessment
Assessing your current state helps your agency to understand your business, data, and information management environment. This provides a strong start to determining your project's business needs.
When assessing your current state consider:
- the objectives and goals for the business processes and its data
- the current processes, procedures and practical methods of users – and what they want to achieve
- the hurdles, gaps and inefficiencies staff and users have encountered when using the business processes and managing data
- the legislation applicable to your agency
- results from activities that identify your systems, information and data eg, business systems assessment framework (BSAF) and data holdings audit.
Features and tasks
The approach to this phase differs across agencies. Your agency must determine the features and tasks that your current state assessment needs to build interoperability. Your agency’s specific needs will define the method and priorities of your assessment.
Data architecture and data flow
For the system being assessed, document:
Data/business system discovery
For general business:
Analyse and identify data that needs migration or remediation for a new solution.
In a data analysis, include:
Define business rules
Document the current business rules that apply to the data
Data quality assessment
Analyse the quality of data to assess whether it is fit for purpose.
Determine relevant standards and formats
Analyse the standards and formats your data must comply with. These include:
Assessing your current state requires a range of skills from different sections across your agency. If your agency does not have the necessary time or internal expertise, external parties may be necessary to undertake the work for you.
Key participants may include: