Fact sheet 51 – Copying charges
Unless otherwise indicated, the following charges do not include postage, which will be advised when you place your order.
Schedule of charges (including GST)
Prices for overseas purchases are shown in brackets.
| SERVICE | CHARGE (AUD) | REMARKS |
|---|---|---|
| Photocopies | ||
| Standard files (up to 100 pages)* | $25 ($28) | Includes $3 postage ($8 for overseas purchases) |
| Large files (over 100 pages)* | $48 ($50) | Includes $8 postage ($13.65 for overseas purchases) |
| Individual file pages identified from Reading Room visits
– A4 and A3 – A2 (where available) | 50 cents per page $1.60 per page | |
| Self-service print from microform | 50 cents per page
95 cents a copy in Melbourne office | Melbourne office microform copying has been outsourced and commercial rates apply |
| Colour photocopies
– A4 – A3 | $6.20 per page ($5.65) $8.10 per page ($7.40) | Service may not be available in all offices |
| Online copies of whole files | ||
| Standard file (up to 100 pages)*
Large files (over 100 pages)* | $16.50 ($15.00)
$38.50 ($35.00) | Online copies are made available for viewing through the RecordSearch database on the National Archives website |
| Photographs | ||
| Digital
Prints (black & white, colour) | Format and pricing details can be found on the Imaging Services order form | The Imaging Services order form is available from all reading rooms and on our website |
| Other media | ||
| Film, sound, video, maps,
plans, microform | Price on application | Full cost recovery applies where services are outsourced. Please allow several weeks for orders to be filled. |
| Database printouts | ||
| Printouts including online images from RecordSearch and PhotoSearch | 50 cents per page (45 cents) | Each reader is entitled to their first 100 pages at no charge |
| Item lists | ||
| Copies of item lists | 50 cents per page
(45 cents) | |
| Finding aids | ||
| Fact Sheets
Research Guides | No charge for single copies
$10.00 each ($9.09) For online or mail orders add postage: Within Australia: $5.00 Overseas: $8.00 (ex GST) | Freely available from all reading rooms or view them online.
May be purchased over the counter in reading rooms, ordered on line or by mail order at a cost of AU$10.00 per copy (plus postage) from Publications Sales, National Archives of Australia, PO Box 7425, Canberra Mail Centre ACT 2610, or by email from naasales@naa.gov.au or viewed on our website. |
| Photocopied extracts of Research Guides | 50 cents per page
(45 cents) | |
| Printouts from PCs | ||
| A4 printouts of documents and pages from the Internet | 50 cents per page | |
| Postage for copying services (unless otherwise advised) (Prices shown are minimum charges. Charges for oversize parcels will be advised on application.) | ||
| Within Australia | $3.00 | |
| International (economy air) | $8.00 (ex GST) | |
* Charges are applied to all files in a series based on the size of most files in the series.
Services for which no charges apply
There is no charge for: entry to our reading rooms; inspection of original records or copies (eg microfilm, video, audiotape); applications for readers tickets; the use of finding aids, databases, PCs; assistance by staff; applying for access to records or applying for internal reconsideration of access decisions.
We also supply certified copies of records at no charge additional to that of copying.
Payment
Prepayment is required for all copying. Payment (in Australian dollars) may be made by cheque, credit card, money order, bank draft or cash. We accept Bankcard, Mastercard, Visa Card or American Express and accept payment by phone. A $10.00 minimum applies to credit card transactions.
You may order and pay for the copying of whole files listed on RecordSearch, on our website, using e-commerce.
A tax invoice may be issued for amounts over $50.00. If you require a tax invoice please let us know when you place your order.
Other things you should know
Copy quotes will be supplied upon request provided you can give us citation details that identify the individual record(s) you would like copied. You can use an online reference inquiry request form to request copies of records.
We may not permit records to be copied if this is likely to result in their damage.
Researchers may use their own digital cameras to copy records. A permission to photograph records form must be completed prior to taking photographs.
Commercial, fee-based research services are not provided by the National Archives. If you require this service refer to the following fact sheets to find a research agent in your area:
- Fact Sheet 40 – Research agents – Canberra
- Fact Sheet 41 – Research agents – Sydney
- Fact Sheet 42 – Research agents – Brisbane
- Fact Sheet 43 – Research agents – Adelaide and Darwin
- Fact Sheet 44 – Research agents – Melbourne and Hobart
- Fact Sheet 45 – Research agents – Perth
- Fact Sheet 208 – Research agents – overseas institutions
Any copies you have purchased are for your private research. Permission must be sought for further reproduction or publication. See Fact Sheet 8 – Copyright for further information.
Comments or other feedback can be sent to archives@naa.gov.au
updated December 2007