National Archives of Australia
National Archives of Australia Advisory Council
Annual Report 2017–18

Appendixes


Appendix A: Resources allocated to the National Archives of Australia

Table 11: Resources allocated – aggregate figures, 2017–18

Item Actual available appropriation for 2017–18
($'000)
(a)
Payments made
($'000)
(b)
Balance remaining
($'000)
(a)–(b)
Ordinary annual services
Balance brought forward1 22,838 22,838 0
Departmental appropriation2 68,450 43,696 24,754
Total ordinary annual services 91,288 66,534 24,754
Total net resourcing 91,288 66,534 24,754
  1. Prior year departmental appropriations.
  2. Includes Appropriation Act No.1 (2017–18), with an amount of $4.631 million for the Departmental Capital budget.

Table 12: Resources allocated to Outcome 1, 2017–18

To promote the creation, management and preservation of authentic, reliable and useable Commonwealth records and to facilitate Australians' access to the archival resources of the Commonwealth

Outcome 1:
Budget
2017–18
($'000)
(a)
Actual expenses
2017–18
($'000)
(b)
Variation
2017–18
($'000)
(a)–(b)
Program 1.1: National Archives of Australia
Departmental expenses
Ordinary annual services 63, 819 57,504 6,315
Revenue from independent sources 1,810 3,029 -1,219
Expenses not requiring appropriation in the budget year 17,371 22,989 -5,618
Total for Program 1.1 83,000 83,522 -522
Total expenses for Outcome 1 83,000 83,522 -522
Average staffing level (number) 375 339 36

Appendix B: Statutory provisions

Work health and safety

The Archives continued to demonstrate a commitment to providing and maintaining a safe and healthy working environment through workplace audits, support for injured and ill workers, and a range of training courses, activities and initiatives under the Health and Wellbeing program for all employees. The Health and Wellbeing program is designed to have a positive impact on the general health and wellbeing of employees both physically and psychologically.

During 2017–18 the Archives updated policies and procedures in accordance with the Work Health and Safety Act 2011 and applicable codes of practice including the Work Health and Safety Management Arrangements and the Rehabilitation Management System. In 2017–18, the Archives also finalised all activities in the corrective action plan arising from a Comcare audit of our Rehabilitation Management System.

Throughout the year, the Archives engaged the services of approved rehabilitation providers to supplement the support provided by Archives’ case managers. This had a focus on preventing workplace injuries and illness while maintaining early intervention, injury management and rehabilitation to support a safe and durable return to work for employees with injuries and illness. Proactive practices included conducting workstation assessments for all staff following building relocations. Through its health and safety practices, the Archives has embraced a safe working environment aimed at reducing the risk of workplace injuries and illness and making positive impacts on the general health and wellbeing of employees. There were no accepted compensation claims for workplace injuries or illnesses that arose during the course of employment with the Archives in 2017–18.

Through contracted services with an external provider, the Employee Assistance Program has been maintained to provide professional counselling for employees and their immediate family members experiencing personal or work-related problems. The services available included face-to-face counselling during working hours or phone counselling 24 hours a day.

Internal support for the health and wellbeing of staff has also been maintained through a network of first aid officers, mental health first aid officers, and health and safety representatives.

Table 13: Work health and safety performance, 2015–18

Item 2015–16 2016–17 2017–18
Investigations conducted that relate to businesses or undertakings by the Archives, including any notices received under part 10 of the Work Health and Safety Act 2011 0 0 0
Incidents reported to Comcare under part 3, section 35 of the Work Health and Safety Act 2011 1 0 0
Investigations carried out, or notices given, under part 10 of the Work Health and Safety Act 2011 0 0 0
Work-related incidents notifiable as per the Archives' work health and safety incident reporting and hazard management policy 7 14 19
Number of staff who received the influenza vaccination 196 145 192
Number of accepted compensation claims 1 1 0

Advertising and market research

During 2017–18, the Archives conducted the following media advertising:

Table 14: Advertising amounts of $13,200 or more paid (including GST), 2017–18

Organisation Purpose Cost ($)
Dentsu X Media advertising for exhibitions and events 68,015.97
Meltwater Australia Media Monitoring Service 20,675.00
Total 88,690.97

The Archives did not conduct any advertising campaigns in 2017–18.

Ecologically sustainable development and environmental performance

The following information is provided in accordance with section 516A of the Environment Protection and Biodiversity Conservation Act 1999 (the EPBC Act).

The Archives is committed to ecologically sustainable development and to improving its environmental performance in the areas of energy, waste and water consumption for all existing accommodation occupancy, and for all future projects. While currently reporting annual sustainable environmental performance, the Archives is developing a Strategic Property Framework to ensure its future corporate accommodation, storage repositories and all public interface accommodation is operating efficiently. At the same time it is analysing and contributing to the reduction of the carbon footprint across the Archives' portfolio.

The implementation of the framework will capture the management of energy consumption, packaging, paper usage and general waste generation that targets elements such as LED lighting programs, viable procurement processes, reducing paper through digital productivity, recycling systems and solar energy efficiencies.

Energy use

The Archives uses energy 24 hours a day, seven days a week, to ensure the range of room temperatures and relative humidity levels required for the long-term preservation of the collection.

The Archives works closely with landlords of its repositories and office accommodation to maximise the efficiency of its base building plant and control systems by replacing aging plant and equipment with updated technologies to deliver the necessary conditions to reduce energy use.

During 2017–18 the Archives' electricity consumption decreased by 38 per cent, and gas consumption decreased by 54 per cent.

The Archives' solar energy installation at Cannon Hill, Queensland generated 62,784 kilowatt hours of energy. This contributed to a reduction of CO2 emissions of approximately 36,141 kilograms.

Water and paper use

The Archives continues to monitor water usage in its leased premises and to seek opportunities to minimise it. Water use across the Archives' sites increased by 25 per cent over 2017–18.

All printing paper used by the Archives has a post-consumer recycled content of 100 per cent in accordance with the Australian Government ICT Sustainability Plan. Where efficiencies can be achieved and are practicable, the Archives continues to move its day-to-day operations into the digital environment. As a result, paper use across the Archives decreased by 59 per cent over the previous year.

Waste disposal

All of the Archives' contracts for cleaning and/or waste removal include the requirement for the contractor to measure and report on the quantities and types of waste removed as well as quantities of material collected for recycling.

In 2017–18 the quantity of waste sent to landfill decreased by 47 per cent. Paper and co-mingled recycling quantities have increased by 43 per cent.

Vehicles

During 2017–18 the Archives maintained a fleet of seven leased vehicles. They were managed to ensure operational requirements were effectively met while minimising any potential environmental impacts.

Table 15: Ecologically sustainable development and environmental performance,
2015–16 to 2017–18

Item 2015–16 2016–17 2017–18
Electricity consumption (kilowatt hours) 6,455,549 5,993,090 3,693,390
Natural gas consumption (megajoules) 8,435,287 9,708,721 4,481,812*
Solar energy generated – Cannon Hill, QLD and
Parkes, ACT (kilowatt hours)
66,140 64,151 62,784*
Reduction in CO2 emissions – Cannon Hill, QLD and Parkes, ACT (kilograms) 59,587 59,020 36,141
Paper used (reams) 3,140 2,278 945
Water consumption (kilolitres) 11,503 13,471 16,844
Waste produced by ACT sites (kilograms) 23,038 22,266 3,297*
Waste produced by non-ACT sites (kilograms) Not reported 17,579 17,904
Recycling all sites (kilograms) 11,363 9,060 12,981

*Note: The Archives' temporary relocation from East Block (Parkes) to Old Parliament House during part of 2017–18 has resulted in lower natural gas consumption and a reduction in the amount of solar energy generated. Complete figures on waste production at ACT sites during the Parkes relocation are not available for reporting as Old Parliament House is unable to capture the relevant data.