National Archives of Australia
Appendix A: Resources allocated to the National Archives of Australia
Table 11: Resources allocated – aggregate figures, 2017–18
|Item||Actual available appropriation for 2017–18
|Ordinary annual services|
|Balance brought forward1||22,838||22,838||0|
|Total ordinary annual services||91,288||66,534||24,754|
|Total net resourcing||91,288||66,534||24,754|
- Prior year departmental appropriations.
- Includes Appropriation Act No.1 (2017–18), with an amount of $4.631 million for the Departmental Capital budget.
Table 12: Resources allocated to Outcome 1, 2017–18
To promote the creation, management and preservation of authentic, reliable and useable Commonwealth records and to facilitate Australians' access to the archival resources of the Commonwealth
|Program 1.1: National Archives of Australia|
|Ordinary annual services||63, 819||57,504||6,315|
|Revenue from independent sources||1,810||3,029||-1,219|
|Expenses not requiring appropriation in the budget year||17,371||22,989||-5,618|
|Total for Program 1.1||83,000||83,522||-522|
|Total expenses for Outcome 1||83,000||83,522||-522|
|Average staffing level (number)||375||339||36|
Appendix B: Statutory provisions
Work health and safety
The Archives continued to demonstrate a commitment to providing and maintaining a safe and healthy working environment through workplace audits, support for injured and ill workers, and a range of training courses, activities and initiatives under the Health and Wellbeing program for all employees. The Health and Wellbeing program is designed to have a positive impact on the general health and wellbeing of employees both physically and psychologically.
During 2017–18 the Archives updated policies and procedures in accordance with the Work Health and Safety Act 2011 and applicable codes of practice including the Work Health and Safety Management Arrangements and the Rehabilitation Management System. In 2017–18, the Archives also finalised all activities in the corrective action plan arising from a Comcare audit of our Rehabilitation Management System.
Throughout the year, the Archives engaged the services of approved rehabilitation providers to supplement the support provided by Archives’ case managers. This had a focus on preventing workplace injuries and illness while maintaining early intervention, injury management and rehabilitation to support a safe and durable return to work for employees with injuries and illness. Proactive practices included conducting workstation assessments for all staff following building relocations. Through its health and safety practices, the Archives has embraced a safe working environment aimed at reducing the risk of workplace injuries and illness and making positive impacts on the general health and wellbeing of employees. There were no accepted compensation claims for workplace injuries or illnesses that arose during the course of employment with the Archives in 2017–18.
Through contracted services with an external provider, the Employee Assistance Program has been maintained to provide professional counselling for employees and their immediate family members experiencing personal or work-related problems. The services available included face-to-face counselling during working hours or phone counselling 24 hours a day.
Internal support for the health and wellbeing of staff has also been maintained through a network of first aid officers, mental health first aid officers, and health and safety representatives.
Table 13: Work health and safety performance, 2015–18
|Investigations conducted that relate to businesses or undertakings by the Archives, including any notices received under part 10 of the Work Health and Safety Act 2011||0||0||0|
|Incidents reported to Comcare under part 3, section 35 of the Work Health and Safety Act 2011||1||0||0|
|Investigations carried out, or notices given, under part 10 of the Work Health and Safety Act 2011||0||0||0|
|Work-related incidents notifiable as per the Archives' work health and safety incident reporting and hazard management policy||7||14||19|
|Number of staff who received the influenza vaccination||196||145||192|
|Number of accepted compensation claims||1||1||0|
Advertising and market research
During 2017–18, the Archives conducted the following media advertising:
Table 14: Advertising amounts of $13,200 or more paid (including GST), 2017–18
|Dentsu X||Media advertising for exhibitions and events||68,015.97|
|Meltwater Australia||Media Monitoring Service||20,675.00|
The Archives did not conduct any advertising campaigns in 2017–18.
Ecologically sustainable development and environmental performance
The following information is provided in accordance with section 516A of the Environment Protection and Biodiversity Conservation Act 1999 (the EPBC Act).
The Archives is committed to ecologically sustainable development and to improving its environmental performance in the areas of energy, waste and water consumption for all existing accommodation occupancy, and for all future projects. While currently reporting annual sustainable environmental performance, the Archives is developing a Strategic Property Framework to ensure its future corporate accommodation, storage repositories and all public interface accommodation is operating efficiently. At the same time it is analysing and contributing to the reduction of the carbon footprint across the Archives' portfolio.
The implementation of the framework will capture the management of energy consumption, packaging, paper usage and general waste generation that targets elements such as LED lighting programs, viable procurement processes, reducing paper through digital productivity, recycling systems and solar energy efficiencies.
The Archives uses energy 24 hours a day, seven days a week, to ensure the range of room temperatures and relative humidity levels required for the long-term preservation of the collection.
The Archives works closely with landlords of its repositories and office accommodation to maximise the efficiency of its base building plant and control systems by replacing aging plant and equipment with updated technologies to deliver the necessary conditions to reduce energy use.
During 2017–18 the Archives' electricity consumption decreased by 38 per cent, and gas consumption decreased by 54 per cent.
The Archives' solar energy installation at Cannon Hill, Queensland generated 62,784 kilowatt hours of energy. This contributed to a reduction of CO2 emissions of approximately 36,141 kilograms.
Water and paper use
The Archives continues to monitor water usage in its leased premises and to seek opportunities to minimise it. Water use across the Archives' sites increased by 25 per cent over 2017–18.
All printing paper used by the Archives has a post-consumer recycled content of 100 per cent in accordance with the Australian Government ICT Sustainability Plan. Where efficiencies can be achieved and are practicable, the Archives continues to move its day-to-day operations into the digital environment. As a result, paper use across the Archives decreased by 59 per cent over the previous year.
All of the Archives' contracts for cleaning and/or waste removal include the requirement for the contractor to measure and report on the quantities and types of waste removed as well as quantities of material collected for recycling.
In 2017–18 the quantity of waste sent to landfill decreased by 47 per cent. Paper and co-mingled recycling quantities have increased by 43 per cent.
During 2017–18 the Archives maintained a fleet of seven leased vehicles. They were managed to ensure operational requirements were effectively met while minimising any potential environmental impacts.
Table 15: Ecologically sustainable development and environmental performance,
2015–16 to 2017–18
|Electricity consumption (kilowatt hours)||6,455,549||5,993,090||3,693,390|
|Natural gas consumption (megajoules)||8,435,287||9,708,721||4,481,812*|
|Solar energy generated – Cannon Hill, QLD and
Parkes, ACT (kilowatt hours)
|Reduction in CO2 emissions – Cannon Hill, QLD and Parkes, ACT (kilograms)||59,587||59,020||36,141|
|Paper used (reams)||3,140||2,278||945|
|Water consumption (kilolitres)||11,503||13,471||16,844|
|Waste produced by ACT sites (kilograms)||23,038||22,266||3,297*|
|Waste produced by non-ACT sites (kilograms)||Not reported||17,579||17,904|
|Recycling all sites (kilograms)||11,363||9,060||12,981|
*Note: The Archives' temporary relocation from East Block (Parkes) to Old Parliament House during part of 2017–18 has resulted in lower natural gas consumption and a reduction in the amount of solar energy generated. Complete figures on waste production at ACT sites during the Parkes relocation are not available for reporting as Old Parliament House is unable to capture the relevant data.