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Appendixes

National Archives of Australia and National Archives of Australia Advisory Council Annual Report 2015-16

Appendix A

Resources allocated to the National Archives of Australia

Table 13: Resources allocated – aggregate figures, 2015–16

Item Actual available appropriation for 2015–16
($’000)
(a)
Payments made
($’000)
2015–16(b)
Balance remaining
($’000)
(a)–(b)
Ordinary annual services
Balance brought forward1 21,617 21,617 0
Departmental appropriation2 67,330 48,663 18,667
Total ordinary annual services 88,947 70,280 18,667
Total net resourcing 88,947 70,280 18,667
  1. Prior year departmental appropriations.
  2. Includes Appropriation Act No. 1 (2015–16), including an amount of $5.066 million for the Departmental Capital budget, which was designated as ‘contributions by owners’ and under section 74 relevant agency receipts.

Table 14: Resources allocated to Outcome 1, 2015–16

Outcome 1:
To promote the creation, management and preservation of authentic, reliable and useable Commonwealth records and to facilitate Australians’ access to the archival resources of the Commonwealth
Budget
2015–16
($’000)
(a)
Actual expenses
2015–16
($’000)
(b)
Variation
2015–16
($’000)
(a)–(b)
Program 1.1: National Archives of Australia
Departmental expenses
Ordinary annual services 59,176 58,042 1,134
Revenue from independent sources 2,290 3,967 -1,677
Expenses not requiring appropriation in the budget year 12,819 12,909 -90
Total for Program 1.1 74,285 74,918 -633
Total expenses for Outcome 1 74,285 74,918 -633
Average staffing level (number) 403 388 15

Appendix B

Advertising and market research

Advertising is used to publicise the Archives’ exhibitions, public programs and events, and to attract candidates to apply for vacant positions. In 2015–16, $171,001 (including GST) was paid to advertising agencies and media advertising organisations. The Archives did not engage market research, polling or direct mailing organisations, nor did it conduct any advertising campaigns during 2015–16. Details of advertising and market research amounts paid of $12,401 or more (including GST) are shown in Table 15.

Table 15: Advertising amounts of $12,401 or more paid (including GST), 2015–16

Organisation Purpose Cost ($)
Dentsu Mitchell Media Australia Pty Ltd Marketing and advertising 92,886
Total 92,886

Appendix C

Ecologically sustainable development and environmental performance

The Archives is committed to ecologically sustainable development and to improving its environmental performance. During 2015–16 the Archives continued to conduct its business in accordance with the principles of ecologically sustainable development. It is currently updating its ecologically sustainable development policy and procedures.

Energy, water and paper use

The Archives uses energy 24 hours a day, seven days a week to ensure the strict range of room temperatures and relative humidity levels required for the long-term preservation of the collection.

The Archives works closely with the landlords of its repositories to maximise the efficiency of its base building, plant and control systems by replacing ageing plant and equipment with new technologies. The asset replacement program ensures ageing Archives’ assets are replaced with more efficient equipment to deliver the necessary conditions and reduce energy use.

The building management system at the Archives’ National Office in East Block was replaced by the landlord in early 2016. The upgraded system has provided greater reporting and monitoring capability, and resulted in improved energy efficiency (2 per cent decrease in electricity costs for 2015–16). During 2015–16 the Archives’ electricity consumption increased by 9.6 per cent while gas consumption decreased by 13 per cent across all Archives sites. The increase in electricity consumption is largely due to a combination of the refurbishment of the Chester Hill repository where increased areas are now environmentally controlled, and average annual temperature across Australia being warmer than in previous years.

From September 2015, gas usage at the Archives’ Sydney premises was estimated by the supply company as a newly replaced meter was not linked to the Archives’ gas account. The estimated use was significantly lower than previous use patterns resulting in lower than actual use data reporting. This situation has been rectified for the 2016–17 reporting period.

The Archives’ solar energy installation at Cannon Hill generated 61,629 kilowatt hours of energy. This contributed to a reduction of CO2 emissions of approximately 56,700 kilograms. The solar installation at Parkes generated 4511 kilowatt hours of energy, which contributed to a reduction of CO2 emissions of approximately 3157 kilograms.

The Archives continued to source opportunities to minimise water use in its leased premises. All purchased printing paper has a post-consumer recycled content of 100 per cent in accordance with the Australian Government ICT Sustainability Plan.

Where efficiencies can be achieved and where practicable, the Archives is moving more of its day-to-day operations into the digital environment. Paper use across the Archives fell by 3.7 per cent in 2015–16 over the previous year.

A new water meter was installed at the Archives’ Sydney premises in May 2015. This more accurate meter indicated a higher level of water consumption than the previous meter. New plant installed to support the low-temperature storage vault and provision of air conditioning in previously airconditioned areas has also slightly increased water consumption at these premises.

This has resulted in the reported water use for the Archives increasing from 8468 kilolitres in 2014–15 to 11,503 kilolitres in 2015–16, but is only 353 kilolitres more than the 11,150 kilolitres recorded in 2013–14.

Waste disposal

All contracts for cleaning and/or waste removal at the Archives’ sites include the requirement for the contractor to measure and report on the quantities and types of waste removed as well as quantities of material collected for recycling.

During 2015–16 the quantity of waste sent to landfill decreased by 6.9 per cent. Paper recycling quantities have reduced with the move to digital processes.

Vehicles

During 2015–16 the Archives maintained a leased fleet of seven vehicles, which were managed to ensure operational requirements were effectively met while minimising any potential environmental impacts.

Table 16: Ecologically sustainable development and environmental performance, 2013–14 to 2015–16

Item 2013–14 2014–15 2015–16
Electricity consumption (kilowatt hours) 6,347,185 5,891,260 6,455,549
Natural gas consumption (megajoules) 11,355,540 9,692,262 8,435,287
Solar energy generated – Cannon Hill, NSW (kilowatt hours) 49,392 66,588 66,140
Reduction in CO2 emissions – Parkes, ACT and Cannon Hill, NSW (kilograms) 46,920 57,632 59,857
Paper used (reams) 3,043 5,002 3,140
Water consumption (kilolitres) 11,150 8,468 11,503
Waste produced by ACT sites (kilograms) 23,793 24,742 23,038
Recycling waste produced by state and territory sites (kilograms) 14,721 17,692 11,363