Global electronic standard the way of the future

Media release: Thursday, 24 July 2008

A multinational team, led by archival institutions in Australia and New Zealand, has published a global standard for recordkeeping software.

The National Archives of Australia has worked with the national archives of 11 nations to develop an agreed set of standards for software products that are used to make and keep records.

Under the auspices of the International Council on Archives, the team has finalised three related publications under the title Principles and Functional Requirements for Records in Electronic Office Environments. They were launched by Dr Lorenza Mikoletzky, President of the International Council on Archives on Thursday 24 July at the International Congress on Archives in Kuala Lumpur, Malaysia.

'The completion of the project is a milestone for the archives industry,' said Ross Gibbs, Director-General of the National Archives of Australia. 'Over the past decade some countries have issued their own requirements for software to manage electronic records. Now the world's archival institutions have agreed on a single set of standards.

'This collaboration promises significant benefits to the software industry, with an agreed set of requirements eliminating the confusion caused by varying standards.

'The National Archives of Australia is proud to have led the project, in cooperation with our Australian and New Zealand partner institutions, particularly Archives New Zealand and Queensland State Archives. We are particularly excited about the guidelines for managing records in business systems, which we feel is the way of the future. The drafts generated significant interest from software vendors, consultants and archivists around the world, whose comments have been incorporated into the final publications.

'Ultimately, this initiative is all about helping governments and other organisations to better manage their information assets in an era of rapidly evolving information and communications technology.'

The International Council on Archives' Principles and Functional Requirements for Records in Electronic Office Environments can be viewed on the International Council on Archives website.

Copyright National Archives of Australia 2018